Administrative Assistant

**Administrative Assistant Opportunity at Tate Engineering**

Do you thrive in a fast-paced office environment, supporting and ensuring daily operations run smoothly? We invite you to join our team as an Administrative Assistant and be part of a collaborative environment where curiosity, integrity, and teamwork are highly valued.

Tate Engineering is a recognized leader in engineering, project management, and consulting, delivering solutions for some of Nova Scotia’s most significant capital projects. At Tate, we design and deliver resilient infrastructure, bringing clarity to complex projects by looking ahead, removing roadblocks, and ensuring progress with precision and care. We’re big enough to lead, nimble enough to adapt, and known for doing things right. Clients seek us out for our expertise and return for our people, process, and follow-through. As we continue to grow, we are looking for a results-driven professional to support our ongoing success.

**About the position**

As Administrative Assistant, you’ll play a pivotal role in the company, assisting the Director of Finance and Executive Assistant. You’ll manage schedules, provide comprehensive administrative support, and contribute to marketing strategies, including social media management. Your resourcefulness, problem-solving, and organizational skills will be essential for exceptional customer service, timely task completion, and overall office efficiency.

**Summary of Responsibilities include, but are not limited to**:

- Handle complex office situations with discretion and confidence
- Draft and distribute correspondence, presentations, letters, spreadsheets, and reports
- Assist with recruitment and HR processes
- Update, maintain, and enforce business and operational policies and procedures
- Maintain accurate filing systems and records
- Organize staff events such as recognition activities, and holiday socials
- Manage vendor accounts, research new suppliers and pricing, order office supplies
- Create and adjust schedules, book appointments, arrange meetings, and take minutes
- Maintain client and supplier contact lists
- Manage and update company social media accounts to support marketing
- Post occasional company update and announcements on social media channels as directed
- Support basic website updates (e.g. posting new items, updating team bios or project listings)
- Order branded materials & supplies as needed (e.g. business cards, signage, event material)
- Keep digital & photo files organized for marketing use (e.g. project images, logos, and templates)
- Assist with internal or client communications such announcements or event invitations
- Support business development and sales opportunities
- Research industry trends, events, publications, and announcements
- Participate in educational opportunities and maintain professional networks
- Build trusting relationships and promote company expertise
- Identify opportunities for process improvement
- Participate in peer feedback and review processes
- Document, evaluate, and support lessons learned and continuous improvement
- Maintain a safety culture and support annual safety audits

**Required Skills**:

- Undergraduate degree from a technical college or university or 2-5 years of experience as an Administrative Assistant or Office Administrator
- Knowledge of office management systems, procedures and office equipment
- Proficiency in MS Office (Office365, Teams, Word, Excel, PowerPoint, Outlook)
- Excellent time management and prioritization skills
- Attention to detail, problem-solving abilities, organizational skills and ability to multi-task
- Strong written and verbal communication skills

**About you**
- You can hold yourself accountable for and be a key contributor to the success of a business and its employees.
- You are hardworking and dedicated but appreciate life balance. We enjoy life and want you too as well.
- You are detail oriented, are great at problem-solving and critical thinking, and understand the importance of process.
- You are confident but check your ego at the door. There are no rock stars here and no departments. The whole team owns the entire project - together.
- You appreciate candor and understand the best breakthroughs often happen during passionate, heated debates. Tiptoeing isn’t an option.
- You are comfortable speaking your mind, asking questions, and sharing ideas, and enjoy the magic that results from curiosity and creative collaboration.
- You are not afraid to fail, with an understanding that failing forward is part of growing and learning.
- You are autonomous, highly invested, and take ownership of your work.

**What’s in it for you**
- You are part of a passionate, purpose-driven team that takes pride in building strong relationships and meaningful projects across our communities.
- You will work alongside people who care deeply about quality, innovation, and making a positive impact through the work we do every day.
- Salary Range $45,0