Accounting & Administrative Assistant

**Accounting & Administrative Assistant**:
**Reports to**:Director of Finance & Operations
**Collaborates with**:Executive Director, Administrator, contractors, staff, and Nation representatives
**Location**:Remote (with occasional in-person meetings as required)
**Position Type**:Part-time (0.7 FTE), with potential for growth

**Salary**: $30 to $34 per hour based on experience

**CENTRAL COAST INDIGENOUS RESOURCE ALLIANCE (CCIRA)**
The Central Coast Indigenous Resource Alliance (CCIRA) was established by the Central Coast Nations - Heiltsuk, Kitasoo Xai'xais, Nuxalk, and Wuikinuxv - to provide coordination and technical support in fisheries management, marine planning, and science. CCIRA is rooted in the stewardship values and governance objectives of the Central Coast Nations and works to uphold Indigenous knowledge systems and governance through all aspects of its operations.

**ROLE CONTEXT & INTENT**
The Accounting & Administrative Assistant role strengthens CCIRA’s internal operations and administrative systems by providing coordinated support to finance, HR, and leadership functions. It has been designed to build organizational capacity, improve day-to-day efficiency, and ensure continuity across core administrative responsibilities. The position primarily supports the Director of Finance and Operations, while also providing backup executive support to the Executive Director as needed. While learning from the Administrator, the Accounting & Administrative Assistant builds internal capacity and readiness for future succession in core administrative functions. The role also strengthens internal systems and coordination, helping to ensure consistent service delivery across CCIRA’s distributed team.

***
The Accounting & Administrative Assistant plays a key role in supporting CCIRA’s internal operations and ensuring effective and culturally respectful service delivery. This position handles payroll, day to day bookkeeping, government remittances and reporting, and HR administration, as well as supporting scheduling, meeting coordination, travel bookings, and document preparation as needed. The role requires digital fluency (comfort using multiple platforms and online collaboration tools), attention to detail, and discretion. The Accounting & Administrative Assistant must be capable of working independently while staying aligned with the priorities of the Director of Finance and Operations and Executive Director. The role is ideal for someone who thrives in a dynamic, team-oriented environment and is committed to supporting Indigenous-led governance and collaborative stewardship.

**KEY FUNCTIONS & RESPONSIBILITIES**
**Financial Administration (50%)**
- Maintain the day-to-day financial books and records for CCIRA as well as a related association and limited partnership
- Prepare monthly bank reconciliations, general ledger balancing and inter-company/related party reconciliations
- Setup payment files, EFT, ACH Payment, etc on banking platforms
- Track, record and organize invoices, expense claims, and receipts
- Match receipts to Visa statements and prepare necessary reconciliations
- Prepare travel reimbursement forms and support audit file maintenance
- Prepare and process Payroll and government remittance
- Assist with annual budgeting process
- Prepare monthly financial reporting and related schedules
- All other duties as assigned

**Executive and Administrative Support (20%)**
- Support the preparation and formatting of agendas, meeting minutes, and briefing notes
- Track, monitor, and support follow-up on key tasks and deliverables
- Support internal project tracking and coordination (e.g., timelines, reminders, basic reporting)
- Support scheduling and calendars for CCIRA, and the DoFO and ED as required
- All other duties as assigned

**Meeting and Event Coordination (10%)**
- Support the Administrator with booking venues, travel, catering, and meeting logistics
- Coordinate virtual meeting links and technology setup
- Support logistics for cultural events, Board and team meetings

**Technology and Systems Support (5%)**
- Maintain shared contact lists, filing systems, and organizational calendars
- Add/remove users from CCIRA systems (Slack, Zoom, Dropbox, Google Workspace, Microsoft Office)
- Liaise with external IT as needed for troubleshooting

**Onboarding and HR Logistics (5%)**
- Support onboarding logistics for new hires and contractors
- Maintain updated staff and Nation contact directories

**General Office and Program Support (10%)**
- Order and track supplies and materials (e.g., office, swag, gift cards)
- Assist in maintaining clear and accessible filing systems
- Maintain organizational calendar of key events, meetings, and deadlines
- Draft and format internal communications (e.g., staff announcements, reminders) where required
- Assist with document management including archiving, file naming conventions, and accessibility

**BEHAVIOURAL COMPETENCIES**
- **Cultural Fluency & R