Administrative Assistant

3 days ago

Powell River, Canada BA Blacktop Full time

**Job Summary**
BA Blacktop Ltd. is currently seeking a team-oriented, self-motivated and dedicated individual to join our team as an **Administrative Assistant**.

**Job Purpose**:
The Administrative Assistant is the first point of contact for the company. This position’s duties and responsibilities are to ensure the front desk welcomes guests positively in person/via phone and executes all administrative tasks to the highest quality standards.

**Key Tasks and Responsibilities**:

- Answer, screen, and direct telephone calls
- Provide general administrative support for office staff
- Prepare correspondences and documents
- Receive and sort mail, deliveries, and couriers
- Order and maintain office supplies for building
- Perform other administrative tasks as assigned
- Assist with accounting tasks such as data entry, coding and filing
- Processing Accounts payable invoices
- Process Accounts Receivable invoicing
- Coordinate travel plans for operations teams
- Processing expense reports
- Running errands as needed
- Assist with personal tasks for managers and superintendents
- Ensuring the office remains clean, organized, and presentable
- Handling sensitive information in a confidential manner
- Assisting with basis bookkeeping tasks

**Essential Qualifications**:

- 3-5 years’ experience in a similar role
- Experience using a multi phone line system
- Attention to detail to ensure that all company memos are free of any errors
- Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone
- Proficiency with Microsoft Office (Excel, Word, Outlook)

**Desirable Qualifications**:

- Post-secondary education - certificate/diploma (Business Administration)
- Experience in construction environment
- Entry level accounting
- Excellent written and verbal communication skills.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Stock options
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Powell River, BC V8A 3S9: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you legally authorized to work in Canada?

Work Location: In person

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