Accounts Receivable Administrator

Allmar Inc., is the leader in the architectural Door and Door Hardware industry. With over 60 years' experience in the industry and branches in 12 Canadian cities, Allmar has built a reputation of integrity and superior customer service.

We are seeking a full time **Accounts Receivable Administrator** to join our **Surrey **Branch. The Accounts Receivable Administrator is expected to have a strong understanding of the billing process, as well as how to handle certain accounting and administrative tasks. They follow Company policies in responding to inquiries about the status of customer accounts while also supporting the Senior Branch Administrator/Branch Manager/Branch Manager Designate in completing projects as assigned. The Accounts Receivable Administrator communicates directly with salespeople and customers while working in conjunction with the Corporate Credit Department

**Responsibilities**:
Duties include but are not limited to:

- Post and distribute daily customer invoices.
- Collect receivables and follow up on past due amounts and short payments in a timely manner.
- Maintain and document collection activity.
- Reconcile customer accounts as needed.
- Communicate with salespeople to ensure accuracy and completeness of customer billing, and regarding balances owing.
- Assist in month end processes by closing A/R in a timely manner.
- Assist Salespeople and Project Managers to communicate with customers about payment terms that differ from Allmar standard terms.
- Participate in weekly branch meetings to learn about any customer issues and to communicate the need for help with collections.
- Respond to customers, employees and Head Office inquiries in a timely manner.
- Assist Senior Branch Administrator and/or Branch Manager/Branch Manager designate with upholding Company credit policies and procedures.
- Continuous administration of contracts including:

- Contract folder set up to ensure all required information is provided and correctly entered in system
- Assist Salespeople or Project Managers with review of contract terms.
- Working with Corporate Credit Department with getting contracts signed.
- Reconcile contract values quoted with stated amounts in contract and with contract values set up in ERP system.
- Preparation and Distribution of monthly contract invoices, including holdback invoices.
- Distribute contract close out and warranty documents.
- In Coordination with Head Office:

- Complete and distribute statutory declarations for customers.
- Ensuring completion of contract checklist and forward to Head Office for signing.
- Distribute certificates of insurance to customers and any other required builder forms.

Other duties may include:

- Assist with accounts payable duties.
- Reconcile and submit replenishment requests for petty cash.
- Assist with inventory count.
- Other duties as assigned.

**Physical demands and work environment**:

- Mainly in an office environment
- Sitting for long periods while working with standard office equipment
- Spend extended hours in front of a computer screen
- Listen carefully to others on the telephone
- Lifting of supplies and materials up to 20lbs

**Knowledge, Skills and Abilities**:

- Strong mathematical aptitude
- Strong attention to detail and accuracy
- Analytical/problem solving skills
- Excellent organizational skills
- Excellent communication skills, both oral and written
- Ability to prioritize and multi-task
- Strong interpersonal skills
- Flexible and self-motivated
- High level of commitment and accountability to get the job done
- Willing to work overtime as required
- Willing to perform other jobs as required by organizational demands

**Education and Experience Required**:

- 1-2 year post-secondary accounting certificate preferred.
- 2 years’ experience in billing, accounts receivable, collections or other related work experience.
- Construction industry experience an asset.
- Proficient computer skills in MS Office (Excel, Word, Outlook, Teams).
- Experience with Navision or similar ERP system preferred.

**General Organizational Requirements**:

- Always treat customers, staff and co-workers with dignity and respect
- Willing to work overtime as required
- Willing to perform other jobs as required by organizational demands
- Must be able to work effectively in a team-based collaborative environment
- Ability to work under mínimal supervision
- Strong attention to detail
- Work safely and responsibly to ensure a healthy and safe work environment
- Presenting and performing to the highest quality standards
- Must maintain confidentiality of all written and oral communication as applicable
- Always represent the Company with integrity in an ethical and legal manner
- We thank all interested applicants, however, only those under consideration will be contacted._