Residential Property Administrator

7 days ago

Ottawa, Canada District Realty. Full time

**Division**: Residential
- ** Term**: Full-Time
- ** Location**: Ottawa

**Position**: Residential Property Administrator

**Hours of Work**: Monday to Friday from 9AM to 5PM.

**Reporting To**: Property Manager / COO

**Overview**: Under the supervision of the Residential Property Manager assist in in the day-to-day administrative activities of the Residential Property Management Department.

**Tools**: Must be computer proficient.

**Responsibilities**: Duties may include assisting with:
**RENTALS**
- Inform declined applicants and arrange return of LMR
- Produce and collect leases and all required move-in documents
- Provide rental and lease related documents to Res Admin Assistant for paper and e-filing
- Process vacates
- Process sublets and assignments
- Process Mission rentals and serve as contact point for Mission staff

**COMMUNICATIONS/TENANT RELATIONS**
- Pursue tenants for collection of late or bounced rent
- Produce memos and letters as needed by PM
- Provide move-in package and by-law tenant information package to new tenants
- Prepare Parking, Storage, and AC agreements
- Approve parking permit requests
- Maintain clear records of parking assignments (parking spreadsheet updates and auditing)
- Provide important communication documents to Res Admin Assistant for paper and e-filing

**ACCOUNTING**
- Submit all tenant adjustments (move-in, PAP, credits, parking adjustments, chargebacks etc.)
- Provide rental statements to tenants upon request
- Distribute completed financial statements
- Process POs and invoices upon request
- Code, distribute, file EFTs and rent supplement payments
- Produce cheque requisitions and distribute refund cheques to tenants where required
- Send daily and monthly reports of credit card transactions

**OPERATIONS**
- Add/remove properties and staff members from Suitespot
- Add service requests to Suite Spot
- Assist with closing/opening duties when a property is sold or added to the portfolio
- Issue fobs, update buzzer boards

**LEGAL**
- Prepare and distribute N4s, N1s, N5s
- Correspond with paralegal
- Review and catalogue security camera footage when required
- Assist with utility account changes when requested by PM

**COMMERCIAL**
- Handle most commercial admin matters for buildings that are primarily residential such as issuance of statement of charges each year, issuance of OPC recovery statements when requested by financial analyst
- Serve as additional contact point between PM and Commercial Tenants when needed
- Assist in rent collection from commercial tenants when needed

**And other duties as required.**
- Previous Posting
- Return to Careers
- Next Posting

  • Property Administrator

    4 weeks ago

    Ottawa, Canada Akelius Residential Property AB Full time

    Are you looking for career opportunities within a rapidly growing global real estate company? Then you might be our next Property Administrator. Join us and be a part of our journey. About Akelius Akelius acquires, upgrades, and manages residential properties. Akelius owns rental apartments in New York, Boston, Washington D.C., Austin, Montreal, Quebec,...

  • Montreal Property Administrator – Growth in Real Estate

    4 weeks ago

    Ottawa, Canada Akelius Residential Property AB Full time

    A leading real estate company is seeking a Property Administrator in Ottawa to manage residential properties. The role involves supporting the Property Manager and ensuring compliance with legal regulations. The ideal candidate will have a background in Business Administration or Real Estate, experience in property management, and be fluent in both French...

  • Property Administrator

    9 minutes ago

    Ottawa, Canada Sleepwell Property Management Full time

    **Company Overview**: Sleepwell Property Management is a leading property management firm overseeing a diverse portfolio of residential, commercial, and mixed-use properties. We are committed to providing exceptional service to our tenants and maintaining our properties to the highest standards. We are seeking an experienced Senior Property Administrator to...

  • Property Administrator

    2 weeks ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Property Administrator

    2 weeks ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Property Administrator

    2 weeks ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Montreal Property Admin: Lease

    4 weeks ago

    Ottawa, Canada Akelius Residential Property AB Full time

    A residential property management company is looking for a Property Administrator to oversee a portfolio of properties in Montreal. This role involves handling legal documents, maintaining tenant relations, and supporting property management. Ideal candidates should possess a Bachelor's degree in a relevant field and speak both French and English. The...

  • Residential Property Administrator

    9 minutes ago

    Ottawa, Canada District Realty. Full time

    **Division**: Residential - ** Term**: Full-Time - ** Location**: 411 North River Rd. Ottawa We are dedicated to providing residents with exceptional living experiences, and we’re looking for an experienced Rental Agent/Rental Administrator to join our team. As a Rental Agent/Rental Administrator, you’ll play a pivotal role in the success of our...

  • Residential Property Manager

    2 weeks ago

    Ottawa, Canada The Taggart Group of Companies Full time

    Job Title: Residential Property Manager Company: Taggart Realty Management Location: 225 Metcalfe St., Suite 708, Ottawa ON / hybrid role **About Us** At Taggart Realty Management, we believe in building more than just properties—we build communities. As part of the Taggart Group and managing a 3-million-square-foot portfolio, we specialize in...

  • Property Administrator

    2 weeks ago

    Ottawa, Canada Mastercraft Management Corporation Full time

    **Residential Property Administrator** **About the Role** Are you a motivated, organized, and people-oriented professional looking to grow your career in real estate and property management? We’re seeking a Residential Property Administrator to support the daily operations of our premier rental communities. You’ll work closely with our Property...