Executive Assistant

**Executive Assistant**

Leisure Days RV Group is Canada’s largest RV Dealership group with 32 dealerships in Canada. Headquartered in Ottawa, the Leisure Days RV Group was started in 2003 when it opened RV Canada. Operating in five provinces the Leisure Days RV Group leverages its superior purchasing power and resources to provide customers with unparalleled access to sales, rentals, parts and service.

**Overview**
The Executive Assistant ensures the efficient operation of the President’s office by providing administrative support which includes the development of relationships, the planning and execution of special projects, and prioritizing of internal and external requests. This is a high-profile position requiring integrity, professionalism and dedication.

**Essential Job Functions**
- Organize and manage an active calendar including scheduling meetings, engagements and appointments
- Arrange all logistics for in-person or virtual meetings & events, including travel, accommodation, equipment, virtual platforms, and catering
- Record and distribute minutes for Board and Committee meetings
- Prepare, coordinate and disseminate Board and Committee meeting materials
- Provides “gatekeeper” and “gateway” role, creating direct access to the President’s time and office.
- Manage incoming correspondence by prioritizing and determining appropriate course of action
- Responds to internal and external requests for information and follows through to ensure requested actions are taken or completed
- Prepares presentations, reports, and materials, as needed for meetings and presentations both internal and external
- Manages internal documentation and soft-copy filing systems
- Provides general administrative support and performs diversified administrative duties
- Establishes & manages relationships with industry contacts
- Liaise with vendors and contractors for office upkeep
- Other duties as assigned by the President including providing administrative support to the CEO & other Executives

**Qualifications**
- 5 years administrative experience supporting a C-Level Executive
- Bilingual - French and English is an asset
- Demonstrated proficiency in all aspects of MS Office; with advanced knowledge of Word, PowerPoint and Excel
- Exceptional prioritizing and organizational skills within a fast-paced environment
- High level of accuracy and attention to detail
- Excellent customer service orientation, sensitive to client issues and understanding of importance of diplomacy and confidentiality
- Demonstrated ability to interact professionally with people at various levels of an organization
- Excellent verbal and written communication skills
- Ability to multi-task in a deadline driven environment
- Initiative, strong judgment and problem-solving abilities
- Leisure Days RV Group supports the goals of Ontario Regulation 191/11 - Integrated Accessibility Standards and is pleased to accommodate applicants who have a disability during the recruitment process. Please inform the Human Resources _
- Department at
613-791-8701 if you require a disability related accommodation in order to participate in the recruitment process. _
- LDRVG is committed to building an inclusive process that respects the dignity and independence of people with disabilities. _
- We would like to thank all applicants for applying; however, only those applicants selected for an interview will be contacted. Applications received will be maintained on file for a period of 6 months and may be referenced for future staffing requirements._

Schedule:

- Monday to Friday