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Part-time Administrative Assistant

2 weeks ago

Halifax, Canada Erica Baker Psychological Services Full time

**Part-time Administrative Assistant**

Erica Baker Psychological Services Ltd. is seeking an Administrative Assistant on a part-time basis (8:30 - 1:00, Monday-Thursday).

Responsibilities include:

- Greet clients
- Communication with psychologists regarding bookings, invoicing etc.
- Review intake forms from clients for assessments
- Book assessments for clients via the Jane App
- Accounts Receivable - process and track payments from clients and third parties
- Accounts Payable - paying invoices for external services
- General office maintenance (water plants, tidy rooms, ensuring rooms are stocked with appropriate materials, etc.)
- Manage incoming mail, faxes and orders
- Technical troubleshooting (computers, printer, fax, Jane, alarm, etc.)
- Arrange maintenance or service calls (water cooler, printer, pest control, internet, etc.)
- Keep documents up to date with policies and procedures, passwords, contact information, etc.
- Take team meeting minutes
- Other administrative duties (e.g., invoicing, photocopies, file management, office organization, ordering office supplies, errands)
- Assisting with research and other office projects as needed
- Undergraduate degree or some post-secondary education in the area of psychology/social sciences would be an asset
- Recognized office administration/ business/ secretarial program and/or a combination of education and training with progressively responsible experience
- Experience with google calendar, google forms, google sheets, google docs etc.
- Experience with booking and billing in the Jane App
- Excellent verbal and written communication skills
- Strong organizational skills
- Demonstrate the ability to maintain confidentiality regarding highly sensitive/confidential information
- Ability to work independently and efficiently with mínimal supervision
- Strong time management skills
- Strong emotion regulation and social interaction skills

**Hours**: 18 hours a week - could be more hours depending on how busy the practice is on any given week. Flexibility to work extra hours when the Intake Coordinator is sick or on vacation.

**Start Date**: As soon as possible.

**Job Types**: Part-time, Permanent

Pay: $23.00 per hour

Expected hours: 18 per week

**Benefits**:

- On-site parking
- Paid time off

**Language**:

- Mandarin (preferred)

Work Location: In person