Office Administrator and Executive Assistant

**Job Title: Office Administrator / Executive Assistant**

**Location**: Edmonton, AB
**Type**: Full-Time Permanent
**Pay**: From $47,500.00 per year

**Benefits**: Extended health benefits, On-site parking, Paid time off

**About Us**:
Health and Wellness Colleges of Canada (HWCC) and Academy of Learning Career College (AOLCC) are leading educational institutions dedicated to providing high-quality career-focused education and training to students in Alberta, Saskatchewan and Manitoba. HWCC sets out to produce ethical, safe, professional and skilled Registered Massage Therapists that can positively impact Canadian’s health and wellness and build trust in our communities.

**Role Overview**:
The **Office Administrator / Executive Assistant** is responsible for providing a wide range of administrative functions supporting the Chief Operating Offer, Director of Education and Academics, Finance and Clinic Managers. The role further provides support to the Administrative team ensuring that tasks align with the needs of the business.

**Responsibilities**:

- **Administrative Support**:Collaborate with the leadership team to streamline administrative processes and standard operating procedures, ensuring tasks are completed accurately and efficiently.
- **Documentation Management**:Organize and manage credit cards receipts for the leadership team and ensure instructor documentation is accurately received, filed and maintained.
- **Client and Student Coordination**: Provide guidance to clinic clients, manage student shift changes, book treatments, and coordinate the administration and booking of board examination trips.
- **Communication and Correspondence**: Answer phone calls, handle physical mail, and prepare and disseminate Continued Education Instructor Letters. Assist with meeting minutes and other communications as needed.
- **Financial Processing**: Assist in processing credit card payments, recording deposit slips, and delivering remittance notices for vendor payments.
- **Travel and Event Coordination**:Book travel for instructors, coordinate campus bookings for external renters, and assist in the preparation of campus visits, trade shows, and virtual open houses.
- **Data and Reporting**: Compile and disseminate surveys to instructors, students and stakeholders, support the creation of attendance reports for both virtual and in-person classes, and assist with data entry, branding, and formatting for the leadership team.
- **Confidentiality**: Handle all received information with the utmost confidentiality and care.
- **Supply Management**: Work with the Facilities and Procurement department to coordinate student and faculty supply shipments, and manage office inventory, including clerical supplies.
- **General Office Duties**: Perform general office work, liaise with and support other staff members, and take on additional tasks as needed to ensure the smooth operation of the office.

**Requirements**:

- Proven experience in a high-volume administrative role, with strong organizational and multi-tasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in office software and tools (Microsoft Office Suite, Ring Central)
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Experience in financial processing and event coordination is an asset.
- Strong attention to detail and a proactive approach to problem-solving.

**Join Our Team**:
**Our Culture**:
We are guided by six key principles that define our work and interactions:
**Everyday Excellence**: Every interaction with our customers contributes to a positive experience. We encourage our team to propose ideas that enhance our overall environment, fostering a productive and supportive workplace for both our team and students.

**Positive Mindset**: We are a team of driven individuals who share a commitment to high standards and a proactive approach.

**Adaptability**: Our competitive edge lies in our ability to swiftly adapt and provide training that meets the evolving needs of our industry.

**Meaningful Work**: We take pride in offering growth opportunities through training and development, supporting the career advancement of our team members with dedication.

**Commitment to Quality**: We strive for excellence in everything we do. At AOLCC, we aim for 100% quality, continually improving processes and accuracy through collaboration and attention to detail.

**Team Contribution**: Every team member plays a role in AOLCC’s growth and success, actively supporting our brand and mission.

Pay: From $47,500.00 per year

**Benefits**:

- Company events
- Discounted or free food
- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Office Administration: 3 years (preferred)

Work Location: In person