Executive Administrative Assistant

Your Opportunity:
You’re organized, adaptable, and personable. More than capable of juggling multiple priorities, portfolios and deadlines - you make it look easy. Alberta Health Services’ (AHS’s) Optimization Team needs someone like you to fill the role of Administrative Support. A team player, you are self-motivated and can quickly shift between priorities and portfolios. An extremely high level of attention to detail and organization will be essential in this role. Supporting the Executive Director and Executive leadership of Alberta Health Services, Optimization, the Executive Administrative Assistant position provides senior administrative services and support to the Optimization leadership team. This position provides comprehensive administrative support services which contribute to the efficient and professional operation of the executive offices. As this is a provincial team, this position’s location is negotiable and may be eligible for a remote/hybrid work arrangement. It is an exciting time to join the organization, as the province works to re-imagine and re-organize healthcare administration and delivery.

Description:
Working independently and with mínimal supervision or direction, this position provides a full range of administrative support and secretarial duties for the Executive Director, Optimization and the Executive leadership team. Key responsibilities include: managing the executives’ calendar; prioritizing appointments and proactively resolving conflicts; proactively creating and maintaining effective work-flow to accomplish the work of the office which includes the handling of a variety of tasks simultaneously; providing support to the Executive Leads; This position assists in the management of correspondence, documents, data collection, manipulation, maintains appointment calendar, coordinates and schedules meetings, prepares meeting packages and takes and distributes minutes; processes invoices, expense claims and time cards; assists with IT issues; Issues Management: Is responsible for the effective administration and coordination and management of information, correspondence, facts and data. In addition, this role will support project tracking, management and reporting for the Optimization team priorities.
- **Classification**:Executive Administrative Asst
- ** Union**:Exempt
- ** Unit and Program**:Optimization
- ** Primary Location**:Seventh Street Plaza
- ** Location Details**:Eligible to work hybrid (on/off site) within Alberta
- ** Negotiable Location**:Provincial
- ** Employee Class**:Regular Full Time
- ** FTE**:1.00
- ** Posting End Date**:28-JUL-2025
- ** Date Available**:11-AUG-2025
- ** Hours per Shift**:7.75
- ** Length of Shift in weeks**:2
- ** Shifts per cycle**:10
- ** Shift Pattern**:days
- ** Days Off**:Saturday/Sunday
- ** Minimum Salary**:$23.22
- ** Maximum Salary**:$38.73
- ** Vehicle Requirement**:Not Applicable

**Required Qualifications**:
Minimum of High School Diploma and a Post
- Secondary Diploma, preferably in office or Business Administration. Three years advanced administrative experience, preferably in a healthcare setting (combination of formal education, training, and experience will be considered).

**Additional Required Qualifications**:
Considerable ability to stay focused, efficient, and effective in managing multiple priorities within tight deadlines. Excellent problem-solving skills and analytical thinking. Strong working knowledge of Microsoft Office software. Ability to work with a high degree of independence. Strong interpersonal skills, diplomacy and good judgment. Excellent calendar management skills, including the coordination of complex senior level meetings. Excellent project management and tracking abilities. Excellent written and verbal communication skills. Excellent work ethic. Attention to detail. Reliability and personal suitability must be demonstrated. Demonstrated ability to handle confidential information appropriately.