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Executive Administrative Assistant
2 weeks ago
**Job Description for the role of**: - Executive Administrative Assistant _at the offices of Roth Schroder Professional Corporation **Who we are** Roth Schroder Professional Corporation is a modern and vibrant accounting firm that values its employees and clients. Our company's culture is essential because it impacts everything from high-level business decisions to the vibe in the communal kitchen. Team members must be aware of who Roth Schroder is because all our team members have a role in defining who we are as a firm. - Not your typical accountant_ 'Not your typical accountants' is our motto, and it should be yours too if you want to work with us But what does that mean? It means that at Roth Schroder, we strive to be different from other accounting firms. We want to be personable to one another _and _our clients. We want to be known as "outside the box" because we operate our practice and firm differently by offering a suite of unique services along with an attitude that makes both our employees and clients feel welcome, listened to and comfortable. - Diversity_ We are proud of our firm's diversity and welcome people from all different social and ethnic backgrounds and of different genders, sexual orientations, etc. Everyone should feel welcome. Always. No matter what. - Values_ We prioritize all the following values at Roth Schroder: - Positive attitudes - Personable and vibrant energy - Trust and integrity - A growth mindset - Teamwork - Employee engagement - Diversity Knowledge is valuable, and we welcome team members to share their knowledge. We offer a collaborative environment and have configured our newest office for everyone to better engage with one another. When not in the office, we use an excellent communication tool to keep in touch with everyone. **Your Responsibilities** As the Executive Assistant to the team, you will be expected to maintain the highest level of confidentiality whilst undertaking the following duties: maintaining the company calendar and the diaries of the company executives, all external and internal professional correspondence, and administration of internal databases. The Executive Assistant represents the company and its values to all external partners, including our vendors, clients, customers, colleagues, and the media. In line with the above, you will be expected to perform the below task, which will form most of your role with RSPC. - Diary management - Mailbox monitoring - Front-of-house duties, i.e., opening all incoming mail, answering phones, arranging meetings, and maintaining communal areas of the office. - Maintain electronic and paper records. - Record and distribute meeting minutes. - Coordinate and execute business strategies for the company and client's structure, assisting in management consulting. - On-boarding new clients. - Coordinate client engagements. - Manage records of company policies and procedures. - Improve operational management systems, processes, and best practices. - Perform quality controls. Develop, implement, and maintain quality assurance protocols and strategies for evaluation. - Provide customer service whilst looking at ways to increase the quality of customer services based on existing service. - Update and issue surveys, follow-ups and new offers. - Maintain Logs of Office Activity - Co-op with Partner to coordinate strategies and manage work efficiency & company activity. - Software managing, control and reporting activities. - Project management to support operations - Review team workload and prepare strategies to improve their activities. - Responsible for the management of projects, including assignments, control and evaluation. - Monitor sales/leads price quotes. - Keep updated on industry trends and the consumer market. - Identify potential problems and points of friction and work to find solutions to maximize efficiency. - Perform some accounting activities as indicated, including but not limited to bookkeeping, managing budgets and forecasts, controllership administrative services, and reporting. - Examine financial data and use them to improve profitability. - Marketing activities - Agreements and contracts - BIDS and Proposals - Marketing planning: price lists and related settings - Market Analysis - Developing Services, Industry Analysis, Services Strategy, Strategic Planning, Vendor and Suppliers, Demographic/Competitor Analysis & Target Market - Marketing planning - Campaigns, Events - Social Media Coordination - General administrative activities as required. **Your skill set** In addition to the above, it is expected that you will have and maintain the following skills and attributes: - Excellent interpersonal & relationship-building skills. - Self-motivation. - Attention to detail. - Analytical skills. - Must be an organized, enthusiastic, and professional. - Adapts to change. - Able to organize and present information clearly and concisely in verbal and written form. - Motivated to perform duties inde
