Executive Administrative Assistant L2

NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.

In today’s ‘iNTTerconnected’ world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the world’s most significant technological, business and societal challenges.

With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.

**Want to be a part of our team?**

The Lead Administrative Assistant role has the primary responsibility to provide administrative and secretarial support to relieve Executive, and/or Senior Leaders of administrative duties. This role executes data analysis tasks and will work on analysing complex problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. This role coordinates activities between departments and outside stakeholders. The Lead Administrative Assist will be required to work on activities of a critical or confidential nature. This role acts as an informal team lead of junior resources within the team.

**Working at NTT**

**Key Roles and Responsibilities**:

- Provides administrative and secretarial support to relieve Executive, and/or Senior Leaders of administrative duties
- Executes complex data analysis tasks
- Acts as an informal team leader of junior resources within the team
- Provides assistance with organising and scheduling appointments/team meetings
- Coordinates activities between departments and outside stakeholders
- Works on activities of a critical or confidential nature
- Provides assistance by planning meetings and take/capture detailed minutes
- Provides assistance with ad hoc project requirements as and when required
- Provides assistance in the preparation of regularly scheduled analytics and reports
- Updates and maintains office policies and procedures
- Orders office supplies and research new deals and suppliers
- Provides assistance by booking travel arrangements as and when required
- Submits and reconcile routine expense reports
- Provides general support to visitors
- Acts as the point of contact for internal and external clients
- Plans office events as and when required
- Provides assistance with any other administrative-type task requests

**Knowledge, Skills and Attributes**:

- Excellent knowledge of office management systems and procedures
- Excellent knowledge of office equipment, such as printers etc.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Time management skills and the ability to prioritize work
- Excellent attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Organisational skills with the ability to multi-task
- Ability to work on tasks of a critical/confidential nature
- Ability to support Executive/Senior Leaders
- Ability to manage administrative resources

**Academic Qualifications and Certifications**:

- High school diploma or equivalent

**Required Experience**:

- Significant demonstrated administrative experience in a similar type of role
- Demonstrated people management experience

**Skills Summary**

Business Administration, Communication Systems, Company Policies, Office Administration, Preparing Reports, Scheduling Meetings, Travel Bookings, Troubleshooting

**What will make you a good fit for the role?**

**Remote Type**:
Remote Working

**Equal Opportunity Employer**

NTT is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, color, sex, religion, national origin, disability, pregnancy, marital status, sexual orientation, gender reassignment, veteran status, or other protected category

**A career at NTT means**:

- Being part of a **global pioneer -** where you gain exposure to our Fortune 500 clients and world-leading global technology partners and work with a network of over 40,000 smart and diverse colleagues across 57 countries, delivering services in over 200 countries.
- Being at the forefront of **cutting-edge technology -** backed with a 150-year heritage of using technology for good. With 40% of the world’s internet traffic running on our network and where Emoji were first invented, you can be proud of the group’s many new ‘firsts’.
- ** Making a difference -** by doing meaningful work that helps to shape the future for our clients, and across industries and communities around the world.
- Being **your best self -** in a progressive ‘Connected Working’ environment that promotes flexibility, connection and wellbeing. Where diversity and different perspectives are embraced to ensure equal opportunities