Executive Administrative Assistant
2 weeks ago
Executive Administrative Assistant – Emburse Join us as an Executive Administrative Assistant at Emburse, a leader in travel and expense solutions, building technology that drives business value and inspires extraordinary results. Hybrid position: minimum 3 days onsite per week in our Toronto office. Essential Functions Provide administrative support to senior or executive leadership, managing schedules, travel, expense reporting, and coordinating meetings and conferences. Use independent judgment to manage the executive’s calendar in Microsoft Outlook, schedule meetings, organize agendas, prepare materials, and take meeting minutes. Maintain meeting equipment (phones, conference lines, WebEx, GoToMeeting, projectors) and coordinate with IT as needed. Type reports, memos, letters, and other documents; develop and maintain confidential files related to meetings, board, committees, and business documents. Collect and maintain receipts, travel records, and corporate credit card statements; interpret and implement company policies in Emburse software to manage the executive’s expense reporting and approve or deny reported expenses. Order office supplies, provisions, and equipment; manage all incoming and outgoing correspondence with independent judgment and discretion. Education and Experience Education: Degree/Diploma in Business Administration or related field. Experience: 5+ years supporting an executive in an administrative capacity. Preferred: Experience in a technology/software industry. Required Skills Direct support experience for a CEO or Company President. Reliability and responsiveness; redirect questions and concerns to appropriate personnel promptly. Excellent organizational skills with flexibility to re-prioritize as business needs demand. Collaboration with multiple departments; proficiency in Microsoft Office Suite. Excellent oral and written communication. Ability to work autonomously and as part of a team. Strong organizational skills and ability to manage multiple high-priority projects simultaneously. Why Emburse? A Company with Momentum – We serve 12M+ users across 120 countries, modernizing finance operations. A Team That Innovates – Work alongside finance, tech, and AI experts to solve real-world challenges. A Culture That Empowers – Competitive pay, flexible work, and an inclusive, collaborative environment. A Career That Matters – Your work drives efficiency, innovation, and smarter financial decision-making for businesses worldwide. Shape your future & find what’s next at Emburse. Emburse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Emburse complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. #J-18808-Ljbffr
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Executive Administrative Assistant
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Toronto, Canada HomeEquity Bank Full timeExecutive Administrative Assistant Join to apply for the Executive Administrative Assistant role at HomeEquity Bank . Who We Are HomeEquity Bank is a Schedule 1 Canadian chartered bank and the leading national provider of reverse mortgages, with a growing portfolio. As the only bank solely dedicated to serving homeowners 55 and up, we’re passionate about...
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Executive Administrative Assistant
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Executive Administrative Assistant
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