Human Resources Assistant/receptionist

**Meet the Smart Safety Company**

At Safe Fleet our name says it all. We make fleet vehicles - and everyone in and around them - safer. Our fleet safety platform brings together best-in-class products, ground-breaking technology, and a 100-year history of fleet know-how and innovation to solve the world’s biggest fleet safety problems.

Our core value is safety. Without safety first, efficiency and productivity are not possible. This is true for our products, our culture, and our relationship with our community. Our vision is to reduce preventable deaths and injuries in and around fleet vehicles with a goal of ZERO accidents.

We are re-defining what safety means for fleets of every type - from school buses to waste collection trucks, firefighting to utility vehicles, police cruisers to delivery vans.

Whether you work in our Charlotte plant to build life-saving stop arms for school buses, or design advanced camera vision products in our Vancouver office, forge valves and high-quality nozzles to fight fires, or dream up new ways to protect fleet operators in our Corporate HQ in Kansas City, you’ll contribute to our goal to keep everyone safe.

We are a fast-growing manufacturing, service, and technology company with over 1700 employees in over 15 locations across Canada and the US. We’re looking for motivated self-starters with innovative thinking to join our team and help us achieve our growth and performance goals. Sound like you?

**JOB SUMMARY**

The Human Resources Assistant / Receptionist supports the Human Resources department through a variety of administrative and organizational tasks. This hybrid role also supports the business by performing back-up reception duties daily, and covering full reception shifts as/when needed to accommodate holidays and absences for the primary receptionist.

**RESPONSIBILITIES**
- Provide daily relief for the primary Receptionist’s lunch break.
- Receive and direct incoming calls and visitors after 2:30 pm daily.
- Set-up new employee benefits registrations and process changes for existing employees in benefits portal.
- Perform data entry and administrative maintenance for Payroll, HRIS and Employee Benefits systems.
- Coordinate and promote Employee events, under direction of HR Leadership.
- Coordinate Employee Recognition program STAR AWARDS; reply to nominations, create awards, publish recipients and organize communications about the program.
- Coordinate New Hire announcements for All Video Group.
- Provide administrative support for Health & Safety Committee; book meetings, record minutes and publish materials as required by Worksafe BC.
- Coordinate IT Communications for Offboarding Employees.
- Assist with scheduling and facilitation of New Employee Onboarding
- File HR Documents (electronic and physical).
- Compile and organize data for reporting purposes.
- Actively contribute to ongoing development of efficient and effective HR Processes.
- Maintain vendor relationships with Staples, Save ON Foods, Pitney Bowes

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**Requirements**:

- Prior experience in an office environment
- Some combination of recent HR education and/or work experience
- Strong interpersonal and communication skills are essential.
- Aptitude for organization and planning.
- Attention to detail.
- High degree of familiarity with Microsoft office
- Flexibility to occasionally work early mornings and some public Canadian holidays (alternative day off provided in these instances).
- A valid driver’s license.
- Be capable of performing physical activities such as bending, climbing, reaching and retrieving warehouse boxes of archived HR files