Administrative Assistant

Canada, Manitoba, Winnipeg

Applications due: 10 Mar, 2025

**Job Synopsis**

The Administrative Assistant works as part of an administrative team and provides administrative support to International Program staff of MCC Canada-supervised programs. The position relies heavily on organizational, interpersonal and computer skills.

This position requires the incumbent to embrace the Christian Faith foundation of MCC; ensuring the Christian ethos and Principles and Practices of MCC permeates their work and relationships. The incumbent will live out their faith by serving others and advancing the mission of MCC as they relate to staff, constituents, donors, and others.

**Job Details**

Salaried Employee -Part Time at.5 FTE

**Qualifications**

**Essential**:

- High school diploma plus 3-5 years of related experience OR an equivalent mix of education and experience.
- Excellent written, oral, and interpersonal communication skills.
- General office, data entry, database, and multi-tasking skills.
- Proven organizational skills and attention to detail.
- Able to take initiative.
- Personable manner, in person and on the telephone. Good relational skills.
- Flexibility/willingness to be interrupted and to handle multiple tasks simultaneously.
- Ability to be pleasant in the face of a demanding schedule and constantly changing circumstances.

**Preferred**:

- A university degree
- International program experience with MCC
- Knowledge of MCC and the inter-Mennonite community

**Key Responsibilities**

100% Administrative and program support
- Ensure that the Gospel of Jesus Christ is exemplified in the performance of all job responsibilities and through personal example.
- Model non-violent peacemaking through daily interactions with staff and the public.
- Participate in a local church and gatherings, being willing to use their gifts within the local faith community.
- Participate in regular staff meetings, spending time in devotions and prayer with all in attendance.

**Duties**
100% Administrative and program support
- Serve as primary contact point in Winnipeg for Area Directors and Representatives, as well as Service Workers in assignment
- Send new Rep announcements and Rep/AD transition announcements to the system
- Provide logistics for shipping packages and suitcases to send overseas
- Receive, edit, and ensure up-to-date country guides are on file for country programs
- Track and support the annual update process for documentation such as the national staff handbook and security manual
- Maintain current address/contact files for field staff and offices
- Track training and support for new IP leaders; connect them to necessary resources according to their unique initial support plan
- Maintain and update IP information on MCC’s databases and internal systems (Omnia, Insight)
- Point person to manage general inquiries about MCC Canada supervised countries (i.e. receive, respond accordingly, forward to correct person, and follow up as necessary)
- Participate in monthly IP Administrative Assistant team meetings and monthly IP Director meetings
- Provide back-up support for other Administrative Assistant tasks in the Program Department during peak seasons and absences, including receiving assignments from the Executive Assistant to the International Program Director.
- May be called upon to provide hosting support to the MCC Canada Executive Office in preparation for and during Board meetings and Annual General Meeting when hosted in Winnipeg (March, June, September)

**Challenges**

Occasional long days;Occasional evening and weekend work

**Start Date**

01 Apr, 2025

**Term Length**

5 months

**Salary Details**

Base salary: $23,638.5. Salary posted is based on FTE of 0.5 (18.75) hours a week

**Benefits**

Due to the short nature of this term, there are no benefits.

**Location Description**

Winnipeg is a city of approximately 835,000 people located on the Red River, 112 kilometers north of the U.S. border. Being near the centre of Canada, it is a major transportation hub. The city's population is diverse and has the largest urban Indigenous population in Canada. English is the most common language spoken in Winnipeg, while also being home to a large francophone population. Tagalog, German, Mandarin or Cantonese, Ukrainian and Punjabi are other top languages spoken.