Administrative Assistant

2 weeks ago

Winnipeg, Canada (CAHRD) Centre for Aboriginal Human Resource Development Inc. Full time

**POSITION: Administrative Assistant**

**DEPARTMENT: Executive Offices**

**APPLICATION DEADLINE**:Ongoing - Open until Filled

**SALARY/WAGE**:$50,000 Annually

**POSITION TYPE: Full-Time Position**

**ANTICIPATED START DATE**:As soon as possible

**LOCATION**:WINNIPEG, MANITOBA

**JOB SUMMARY**

The Administrative Assistant will provide administrative and clerical support as needed in an effective and efficient manner within CAHRD’s main Executive Office and will be privy to confidential information.

**Responsibilities and Tasks**
- Must be organized with excellent administrative skills.
- Must be able to work in a team environment and be able to relate well to a wide range of users.
- Maintains electronic filing systems with detailed information, including preparing records for archiving.
- Responsible for assembling, cataloguing, and managing CAHRD historical information.
- Able to evaluate, select, retrieve and arrange materials as needed; ability to answer enquiries.
- Sort all papers alphabetically or as required, according to content, dates, significance etc.
- Create or update records with new files and information.
- Store all paperwork in designated places securing the important documents.
- Enter paperwork into an electronic system by scanning and data entry.
- Responds to all requests to access files and keeps logs of borrowed documents.
- Able to follow existing policies and maintain confidentiality to safeguard data and information.
- Establishes and maintains filing databases, routine records, mailing lists.
- Maintains and updates policies as directed.
- Assists with maintaining office equipment and other supplies as required.
- Responds to all enquiries in a professional and courteous manner as needed.
- Assists with preparing for all board meetings and events as needed.
- Assists the Executive Assistant and Director of Human Resources as required.
- Assists with managing the company vehicles including regular maintenance.
- Other duties as assigned.

**Educational Background**
- Certificate or Diploma in Business Administration, minimum 1 year experience as an assistant or secretary (equivalent combination of post-secondary education and work experience will be considered).
- Must demonstrate high or advanced level of proficiency in basic office skills required for the position:

- MS Word, MS Excel, MS Outlook, Grammar, 45 WPM
- Advanced knowledge of routine administrative or operational processes is required.

**APPLICATION PROCESS**

Pay: $50,000.00 per year

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Assistant or Secretary: 1 year (preferred)

Work Location: In person

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