Bookkeeper / Administrative Assistant

**About The Arab Community Centre of Toronto (ACCT)**:
The Arab Community Centre of Toronto (ACCT), registered in 1974, is a not-for-profit charitable organization. We are non-political and non-sectarian. Our mission is to empower individuals, families, and communities to lead informed, productive, and culturally sensitive lives. As a non-profit model of excellence, we honour our Arab Canadian heritage through community building and service to all people of all backgrounds.

**Position Overview**:
ACCT is seeking a full-time **Bookkeeper / Administrative Assistant** to join our team in Etobicoke. In this role, you will provide essential accounting support to the Finance Manager and administrative support to the HR & Operations Manager, specifically with accounting-related documentation. You will play a key part in maintaining our financial records and ensuring the smooth flow of financial information across the organization.

**Responsibilities (include but are not limited to)**:

- Perform daily accounts payable and accounts receivable tasks.
- Process and track all Cheque Requisition and Purchase Request Forms, ensuring all necessary supporting documentation is maintained and are aligned with the company financial policies.
- Communicate with vendors, payees, and department Managers to follow up on missing documents or pending matters.
- Prepare and process all bill payments including utilities via cheque or electronic fund transfer payments (RBC PayEdge).
- Accurately input all transactions into **QuickBooks Desktop (QBD)**.
- Prepare bi-weekly Time Sheets for department Managers’ approval.
- Process bi-weekly payroll in **Dayforce/Ceridian** and input payroll journal entries into QuickBooks.
- Reconcile credit card charges to ensure accuracy and identify any discrepancies.
- Maintain and regularly update the list of vendors and participants who received over $500 in payments for the calendar year.
- Assist the Finance Manager in uploading the annual T4As to the CRA portal.
- Assist the Finance Manager in the health benefits administration of the agency.
- Provide administrative support to the HR & Operations Manager by managing and organizing accounting-related documentation.
- Prepare monthly year-to-date actual spending reports versus annual budgets for various funders.
- Ensure all accounting files are up to date and all documents are signed off by the Executive Director.
- Assist with inventory management tasks.
- Perform other duties as assigned to support the team.

**Qualifications**:

- A Bachelor's degree in Accounting or Finance is preferred.
- At least one year of accounting or bookkeeping experience.
- Working knowledge of accounting principles, financial statements, and accounting systems.
- Proficiency in Microsoft 365 (Outlook, SharePoint, One Drive, Teams, Word, PowerPoint) with intermediate skills in **Excel**.
- Experience with **QuickBooks Desktop (QBD)** is preferred; experience with other accounting software is a strong asset.
- Experience with **Dayforce (Ceridian)** is preferred; experience with another third-party payroll software is a strong asset.
- Strong organizational skills with a keen attention to detail.
- Ability to prioritize tasks and meet deadlines.
- Excellent verbal and written communication skills in English.
- A self-starter who can work independently as well as part of a team.
- A high level of professionalism and the ability to handle sensitive financial information with utmost discretion and confidentiality.

**Job Types**: Full-time, Fixed term contract
Contract length: 50 weeks

Pay: From $24.00 per hour

Expected hours: 35 per week

**Benefits**:

- Paid time off

Application question(s):

- Do you have experience working with Quickbooks Desktop (QBD)?

Work Location: In person

Application deadline: 2025-09-19