Administrative Manager

**Date**:May 23, 2025 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Arts **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Senior Administrative Officer, Faculty of Arts **Employee Group**: Management **Application Deadline**:06/01/2025 **Requisition ID**:9432 Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone. Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy. **Position Summary** At Laurier, we are a community. It’s what brings our students here and what keeps our people here. As an educational institution, we inspire lives of leadership and purpose in our student community. As an employer, we seek, foster, and value the same qualities of leadership and purpose in our employee community. We currently have an opportunity to join the Laurier community for the position of Administrative Manager: Faculty of Arts. As a member of the senior leadership team for the Faculty of Arts, the incumbent will work to ensure the success of the Faculty through executive support and oversight; specifically in the areas of governance, collective agreement administration, communications, and facilities management. Reporting to the Senior Administrative Officer for the Faculty of Arts, the Administrative Manager will provide direction and guidance to administrative activities for the faculty's thirteen departments and programs. The position will routinely work with confidential information and must represent the faculty in a professional manner. The incumbent will execute duties in: - Providing executive-level support to the Dean, Vice Dean, and SAO in terms of scheduling, task management, and expense reconciliation; - As a member of the Faculty of Arts’ Senior Leadership Team, participating in the development and implementation of strategic and operational plans; - Lead, coach, and mentor administrative staff of all Faculty of Arts academic departments and programs, ensuring governance processes and WLUSA collective agreement compliance; - Support data management processes for the FoA, including data collection and reporting, and audit of data architecture. - Managing the governance processes as one of the primary contacts for Senate, Board of Governors and Faculty Relations; - Oversee compliance with WLUFA collective agreements for contracts, sabbaticals, hiring, promotion, and tenure; - Supports the SAO in overseeing Faculty of Arts communication policy and processes; - Managing facilities in terms of health and safety, office moves, and repairs; and, - Managing special projects and events; - Providing budgetary oversight on Faculty of Arts departmental expenditures. The incumbent reports to the Senior Administrative Officer of the Faculty of Arts and takes guidance from the Dean and Vice Dean. This role works closely with leaders within the Dean’s Office, including the Associate Dean, Academic and the Associate Dean, External. This position has a university-wide mandate and is based at the Waterloo Campus. The incumbent provides leadership in a multi-campus environment, requiring regular interaction, communication and collaboration with staff and stakeholders at the Waterloo Campus, Brantford Campus, Milton Campus, and external partners. The Manager will ensure the unit’s policies, programs and services are delivered equitably across all campuses and reflect the needs of local stakeholders. **Accountabilities** **Executive Support** - Coordinates the schedule for the Dean of Arts and Vice Dean with internal and external stakeholders in collaboration with the Office Administration Coordinator (Dean’s Office). - Coordinates meetings and committees on behalf of the senior leadership tea