Office Administrative Assistant

**Office Administrative Assistant**
As a trusted team player within the client services workgroup, at Effective Edge Communications, your job is to provide daily support in the office and clerical administration of tradeshows and other invoicing and expense tracking duties.

**RESPONSIBILITIES**
**Tradeshow Administration**
- Craft and execute the comprehensive booking needs for trade shows attended by clients.
- Oversee registration and order submissions, logistics, scheduling, and vendor coordination
- Foster seamless communication with vendors, exhibitors, and partners to ensure flawless execution of trade show events
- Book exhibit space and all supporting services and products required for each show
- Develop and manage timelines and budgets for each trade show project, ensuring efficient allocation of resources
- Spearhead the coordination of marketing materials, promotional items, and giveaways for trade show booths
- Collaborate closely with the marketing team and clients to devise innovative strategies for maximizing trade show exposure and engagement
- Embark on occasional travel to trade show venues to oversee setup and manage on-site logistics, ensuring everything runs smoothly

**Client, Vendor & Staff Communication**
- First point of contact for incoming phone calls
- Initiate contact and follow up with clients regarding proofing process, content gathering and project details, as required
- Request quotes from vendors, manage proof sign-offs and arrange file transfers as required
- Relay external and internal project edits and feedback to production team as required

**SKILLS**

**Strong Communicator** - verbal, written and in-person
Team players achieve success through intentionally communicating regularly and openly. Asking questions, seeking input, updating others, ensuring understanding and following up are critical requirements for success in this role.

**Problem Solver**
Every day, this job is about facing challenges and finding solutions that don’t fit a cookie-cutter approach. Finding problems is easy. Figuring out the answer is where your value shines.

**Responsive**
Your goal is getting things done promptly and accurately. This is achieved with eagerness and enthusiasm, and without need for supervision or reminders.

**Strong organizational skills**
Organization equals capacity - the better organized you are, the more capacity you have and the more successful you will be. This role requires managing many details that can’t get missed and timelines that need to be met.

**EDUCATION & EXPERIENCE**
Post-secondary graduate
Professional or business office experience
Customer service experience
Experience with desktop computer work tools (Excel, Google G-Suite, Dropbox, MS Word)

**Additional Information**
Occasional overtime may be required. Flex time is available when needed, as is the ability to work from home on a limited, as-needed basis. We believe that doing our best work for our clients is achievable through our friendly, collaborative team environment with frequent interaction between team members.

**Job Types**: Part-Time

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Post-secondary graduate

**Language**:

- English (strong verbal and written) (required)

Ability to Commute:

- St. Jacobs, ON N0B 2N0 (required)

Ability to Relocate:

- St. Jacobs, ON N0B 2N0: Relocate before starting work (required)

Work Location: In person

**ABOUT EFFECTIVE EDGE**
Established in 2000, Effective Edge is a multi-disciplinary advertising and marketing agency with their studio located in St. Jacobs, ON, only 5 minutes from Waterloo. Specializing in all aspects of creative design, their energetic group of positive thinkers provide value through marketing strategy, content creation and digital delivery with a focus on video production, website development, graphic design, branding, social media and advertising.

**Job Type**: Part-time

Pay: $22.00-$26.00 per hour

Expected hours: 20 - 30 per week

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Office Administration: 3 years (required)

**Language**:

- English (strong verbal and written) (required)

Work Location: In person