Executive Assistant
4 days ago
**Position Overview**:
**Key Responsibilities**:
**Executive/Office Assistance**:
- Provide high-level administrative support your executive, including calendar management, scheduling meetings, and coordinating travel arrangements.
- Prepare and organize documents, reports, and presentations for executive meetings and appointments.
- Act as a liaison between your executive and internal/external stakeholders, handling correspondence and inquiries promptly and professionally.
- Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt of supplies.
- Maintain office cleanliness and organization, including common areas, meeting rooms and grocery orders.
**Events Assistance**:
- Create and manage event strategy plans, proposals, recommendations, and outside vendor statements of work and contracts.
- Own event sponsorship, registration, technology, venue and food/beverage planning, signage, accommodations, property sourcing, selection and contract negotiations, vendor/customer relations, and other logistics & administrative tasks.
- Schedule all travel including flights, hotel and venues.
**Qualifications**:
- Proven experience as an executive assistant or office administrator, preferably in a fast-paced environment.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Detail-oriented with a high level of accuracy in all tasks.
- Proactive problem solver with a positive attitude and a willingness to learn.
This position is 5 days in office - no hybrid or remote option offered.
**Benefits**:
- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Vision care
Schedule:
- Monday to Friday
Work Location: In person
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