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Front Desk Administrative Assistant
2 weeks ago
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**ZS** is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning; bold ideas; courage and passion to drive life-changing impact to ZS.
**Our most valuable asset is our people**.
At **ZS**we honor the visible and invisible elements of our identities, personal experiences and belief systems—the ones that comprise us as individuals, shape who we are and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.
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**ZS’ Corporate Support teams** operate the firm’s core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee.
**Administrative Services** provides support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel-planning operations, catering coordination and facilities management.
**FRONT DESK ADMINISTRATIVE ASSISTANT**
We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our Toronto office. The Front Desk Administrative Assistant performs administrative support functions and operations for several consulting professionals within the office as well as front desk operations.
**What you'll do**:
- Provide scheduling support to multiple individuals (appointment, calendar and meeting management);
- Complete administrative processes (time and expense reports);
- Prepare domestic and international travel logistics (itineraries, visas, etc.);
- Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.);
- Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);
- Address problems and troubleshoot with internal and external stakeholders;
- Handle special projects with demanding deadlines;
- Perform front desk duties such as answering phones, greeting visitors, mail management, maintain Security Card access and Visitor list;
- Serve as a back-up to Operations Assistant; and
- Hours are 8:00 am - 5:00 pm. Monday-Friday (in-person).
**What you'll bring**:
- High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred;
- At least 3 years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment;
- Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
- Strong oral and written communication skills;
- Professional appearance and demeanor with ability to exercise good judgment and discretion;
- Attention to detail, dependability/punctuality;
- Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
- Experience working both independently and with a team in a demanding environment;and
- Sense of humor appreciated.
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**Perks & Benefits**:
ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member.
**Considering applying?**
ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.
**To Complete Your Application**:
NO AGENCY CALLS, PLEASE.
Find Out More At:
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