Executive Assistant

**Ironwood Stair & Rail Inc**

Ironwood Stair & Rail is a Calgary-based manufacturer and installer specializing in high-quality custom stairs and railing systems for homeowners, builders, and designers. We are committed to exceptional craftsmanship, reliable service, and modern design solutions that elevate every space we work in.

**Our Mission**

To craft and install quality stairs and railings that stand the test of time.

**Our Vision**

To provide a better experience for everyone in everything we do—from the shop to the job site, and everywhere in between.

**Our Core Values**

These aren’t just words—they guide how we work, treat each other, and serve our clients every day:

- Integrity - We keep our word and do the right thing, always.
- Professional Excellence - We challenge industry stereotypes with skill, respect, and reliability.
- Uncompromising Quality - Every detail matters.
- Client-First Thinking - We listen, we care, we deliver.
- Proactive Growth - We learn, adapt, and improve continuously.
- Caring Culture - We value our team like family.

**Position Overview**

The Executive Assistant & Office Support role provides high-level administrative, organizational, and operational support to the Owner and leadership team, ensuring smooth day-to-day execution of priorities and strategic initiatives. This position is responsible for managing calendars, communications, documents, and follow-through on key tasks, while also supporting office operations, vendor coordination, and internal team needs.

**Key Responsibilities**

Direct Executive Support for Owner:

- Calendar Management
- Meeting Preparation & Support
- Document & File Management
- Prioritization & Gatekeeping of Owner Time and Commitments
- Confidential Support
- Project Coordination

Leadership Team, Office & Administrative Support:

- Research & Vendor Support
- Event & Meeting Support
- Purchasing & Supply Management
- General Administrative Duties
- Document & Template Support

**Minimum Requirements**
- High level of **professionalism, discretion, and trustworthiness**when handling confidential company, financial, and personnel information.
- Ability to **work independently and proactively**, anticipating needs, prioritizing tasks, and supporting leadership without constant direction.
- **Proficiency with office software and digital file management**, including word processing, spreadsheets, and organized folder structures.
- Strong **prioritization and time-management abilities**, especially in a fast-paced environment with shifting demands.
- **Team-oriented mindset**, with a willingness to support leadership, office staff, shop operations, and company-wide initiatives.
- **Clear judgment**and the ability to remain calm, organized, and solution-focused under pressure.

**Preferred Experience (Not Required)**
- Experience in the construction, manufacturing, trades, or a project-based environment.
- Background in building systems, processes, or administrative workflows.
- Event coordination experience.
- Customer service or client-facing experience.
- Basic understanding of financial or administrative documents.

**Compensation & Benefits**

Salary Range: $65,000-$85,000/year

**Benefits**:

- Private Health Services Plan (PHSP) through My Benefits Plus+
- Paid vacation days
- Up to an extra 6 days of paid holidays in addition to Alberta general/statutory holidays.

**Schedule & Work Conditions**
- Full-time
- Typical hours: 39
- Location: Calgary, AB
- On-site at Office
- Occasional work-related travel (mileage reimbursed as per company policy).

**Why Work with Us**

We believe great companies are built by great people. At Ironwood, you’ll work alongside a respectful, collaborative team that takes pride in what we build and how we serve our customers. We offer a stable, growth-minded environment where you can develop your skills, support meaningful work, and be part of a company that values integrity, communication, and accountability.

Pay: $65,000.00-$85,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Extended health care
- On-site parking
- Paid time off

Work Location: In person