Administrative Assistant

1 week ago

Sturgeon County, Canada CB&I Careers Full time

Company Overview:
**CB&I®** is the world's leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 130-year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview:
The Administration Assistant will be responsible for providing general Facility and Administrative assistance for the Fort Saskatchewan office and supporting the Construction team for Horton CBI, a division of CB&I® Storage Tank Solutions (CSTS). This position is an Individual Contributor role. The role directly reports to the Director of Operations and routinely interacts with the Construction and Operation teams, and administrative personnel.

**Responsibilities**:

- Provides daily administrative support including reception, preparation of routine correspondence, documents, presentations, and spreadsheets as well as mailing, filing, photocopying and faxing
- Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions, etc.
- Provides data entry for invoicing in client billing system (SAP) for various projects
- Sets up and maintains manual and electronic filing systems.
- Coordinates and arranges travel, including camp and flights, for projects as necessary, in liaison with travel agency and other client third-party booking systems.
- Prepares expense reports for construction personnel
- Compiles, transcribes, and distributes minutes of meetings as necessary
- Orders and distributes supplies
- Assists with organizing and coordinating social functions and special events throughout the year
- Performs additional assignments under supervisor’s direction.

Qualifications:

- 3+ years of relevant experience.
- Advanced verbal and written communication skills.
- Related post-secondary education is preferred
- Previous experience in an EPC environment preferred

Skills and Behaviors:

- Adaptability and agility to learn and contribute in varying and complex environments
- Advanced knowledge of MS Office and other related software skills required
- Advanced skills in operating a variety of office equipment as needed, i.e., various printers, fax machines, scanners
- Proven self-starter with strong time management skills and ability to effectively prioritize workflow to meet tight deadlines
- In-depth knowledge of business procedures, letter, and report formats
- Strong organizational, multitasking, and interpersonal skills
- Ability to work well with all levels of internal management and staff
- Strong communication skills, both written and verbal

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