Administrative Assistant

3 days ago

Sturgeon County, Canada CB&I Careers Full time

Company Overview:
**CB&I®** is the world's leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 130-year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview:
The Administration Assistant will be responsible for providing general Facility and Administrative assistance for the Fort Saskatchewan office and supporting the Construction team for Horton CBI, a division of CB&I® Storage Tank Solutions (CSTS). This position is an Individual Contributor role. The role directly reports to the Director of Operations and routinely interacts with the Construction and Operation teams, and administrative personnel.

**Responsibilities**:

- Provides daily administrative support including reception, preparation of routine correspondence, documents, presentations, and spreadsheets as well as mailing, filing, photocopying and faxing
- Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions, etc.
- Provides data entry for invoicing in client billing system (SAP) for various projects
- Sets up and maintains manual and electronic filing systems.
- Coordinates and arranges travel, including camp and flights, for projects as necessary, in liaison with travel agency and other client third-party booking systems.
- Prepares expense reports for construction personnel
- Compiles, transcribes, and distributes minutes of meetings as necessary
- Orders and distributes supplies
- Assists with organizing and coordinating social functions and special events throughout the year
- Performs additional assignments under supervisor’s direction.

Qualifications:

- 3+ years of relevant experience.
- Advanced verbal and written communication skills.
- Related post-secondary education is preferred
- Previous experience in an EPC environment preferred

Skills and Behaviors:

- Adaptability and agility to learn and contribute in varying and complex environments
- Advanced knowledge of MS Office and other related software skills required
- Advanced skills in operating a variety of office equipment as needed, i.e., various printers, fax machines, scanners
- Proven self-starter with strong time management skills and ability to effectively prioritize workflow to meet tight deadlines
- In-depth knowledge of business procedures, letter, and report formats
- Strong organizational, multitasking, and interpersonal skills
- Ability to work well with all levels of internal management and staff
- Strong communication skills, both written and verbal

  • Administrative Assistant

    2 weeks ago

    Sturgeon County, Canada Sturgeon Public Schools Full time

    **We're Hiring: Administrative Assistant** **Collaborate. Support. Succeed.** Sturgeon Public Schools is currently recruiting a **Full-Time Temporary Administrative Assistant 3** to join the team at **Sturgeon Composite High School**, one of Alberta's largest rural high schools. Serving approximately 950 students in Grades 10-12, SCHS offers diverse...

  • Administrative Assistant

    4 days ago

    Sturgeon County, AB, Canada STURGEON PUBLIC SCHOOLS Full time

    We're hiring: Administrative Assistant Organized. Professional. Dependable. Be the welcoming face of SCHS and help keep operations running smoothly. Sturgeon Public Schools is seeking a Full-Time Temporary Administrative Assistant 3 for Sturgeon Composite High School. This assignment includes working in the exam room. One of Alberta's largest rural high...

  • Project Administrator

    6 days ago

    Sturgeon County, Canada Ntensity Construction Inc. Full time

    Ntensity Construction Inc. is looking for a part-time project administrator to complete data entry and general administrative duties from our Sturgeon County office on a part-time basis. **JOB DUTIES**: - Provide administrative support to management and field operations. - Data entry. - Invoicing. - Assist management with reports and meeting...

  • Administration

    7 days ago

    Sturgeon County, Canada BDK Properties Full time

    Ability to maintain absolute confidentiality of private family matters - Willingness to work from rural locations within 15 minutes of Spruce Grove. - Strong computer skills, including Excel and accounting software - Excellent written and verbal communication - Ability to juggle multiple tasks simultaneously - Ability to self-manage workload unsupervised -...

  • Ppl Administrative Asst

    3 days ago

    Sturgeon County, Canada CB&I Careers Full time

    Company Overview: **CB&I®** is the world's leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 130-year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure...

  • Accounting Administrator

    6 days ago

    Sturgeon County, Canada Ntensity Construction Inc. Full time

    **DUTIES INCLUDE**: - Creating invoices - Posting receivables and following up on outstanding accounts. - Posting payables and reconciling vendor accounts - Full cycle payroll - Benefits administration - Credit card reconciliation - Weekly reporting as directed by management - Other admin duties as required **REQUIRED SKILLS AND EXPERIENCE**: - 2+ years...

  • Administrative Assistant

    24 hours ago

    Sturgeon Falls, Canada Ed Seguin & Sons Trucking and Paving Full time

    **About Us**: Ed Seguin & Sons is a bilingual, family owned and operated Indigenous company. We consistently demonstrate pride through our workmanship, client relationships and community. Our open mindedness, dedication and integrity empowers our employees to reach their full potential and grow their careers. We’re the largest supplier of construction...

  • Administrative Assistant

    2 weeks ago

    Athabasca County, Canada Athabasca County Full time

    Reporting to the Director of Infrastructure Services, the Administrative Assistant, Infrastructure Services position is accountable for an array of administrative and technical duties including drafting, reviewing, and editing time-sensitive correspondence, data entry and file management. Working as part of a team dedicated to process improvement and...

  • Reception/ Administrative Assistant

    1 week ago

    Lacombe County, Canada Care Industries Ltd. Full time

    **reception/ administrative assistant** - CARE Industries is a Canadian owned and operated company committed to achieving industry leadership through the design and manufacturing of superior Drilling, Well Servicing, Commercial, Structural, and Agricultural equipment and products including but not limited to: Complete Drilling Rig Packages, Service Rig...

  • Administrative Assistant

    3 days ago

    Rocky View County, Canada Vitrum Industries Full time

    We have an exciting opportunity for an **Administrative Assistant** to join our manufacturing team in Calgary, AB. - Do you want to be part of a passionate, growing team? Do you want to be part of a Company that excels and exceeds? Do you take pride in delivering high quality in everything you do? Are you interested in a career with the Pacific Northwest’s...