Temporary Relief Receptionist

2 weeks ago

Victoria, Canada Devon Properties Full time

The **Receptionist / Administrative Assistant** is responsible for answering the main switchboard, screening and directing phone calls, receiving and sorting daily mail, and responding to electronic enquiries, along with receiving and greeting clients, tenants and visitors in-person at the front desk.

**Why Join Devon Properties?**
- Opportunities for professional growth and cross-functional experience.
- A chance to work with a respected leader in Victoria’s property management sector.
- Monthly rent day lunch is provided by the company in addition to various social events that happen throughout the year to support a successful team environment.

**Responsibilities**:

- Act as the face of the company, greet clients/customers in a friendly and profession manner over the phone or in-person.
- Answer the main switch board, respond to enquires from clients and customers, research and provide information requested and/or direct them to the appropriate staff member for further assistance.
- Provide general administrative support to various departments across the organization, prioritize tasks accordingly, complete work with attention to detail, and meet deadlines when required.
- Draft various vendor, tenant, and client letters as requested.
- Open and distribute mail to the corresponding departments and individuals within the organization.
- Receive and record payments made in-office via cheque and cash.

**Qualifications**:
Education and Experience
- Certificate or diploma in Office Administration or related discipline preferred.
- Excellent communication skills including listening, writing, and verbal communication.
- 1-2 years experience in a similar role (experience in the property management or real estate industry an asset).
- Strong administrative skills including the development and management of office administrative systems and procedures, records management and correspondence tracking.

Technical & Functional Skills & Abilities
- A high level of proficiency in MS Office (Word, Excel, Outlook).
- Demonstrated research abilities including gathering information to respond to clients and customers.
- Ability to handle multiple tasks simultaneously in a high-growth, fast-paced environment.
- Strong teamwork, collaboration, flexibility and proactiveness.
- Outstanding organizational and time management skills.
- Detail oriented with ability to work independently and prioritize workload.
- Demonstrates a high level of integrity and professionalism.

Job Type**:Casual / Temporary**: Coverage for periods of vacation, sick days and leaves

8am-4pm, weekdays as needed

Compensation: $26.65 per hour plus 6% vacation pay

Start Date: ASAP

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