Office Manager

**Position Title**:Office Manager

**Start Date**:Immediately

**Hours**:Monday to Friday, 8:00 am - 4:30 pm

**Pay Rate**:$24-$26/hour to start, depending on experience

**Position Description**:
Insight LLP Chartered Professional Accountants works with a varied client base of entrepreneurs and small businesses to improve their accounting workflow and identify opportunities to maximize their bottom line.

This is an exciting career position, with the opportunity to grow your role and advance your professional skills

**Experience with office management and an understanding of operational processes within an accounting practice is considered an asset.**

**Position Duties**:

- Manage digital and paper filing systems by tracking and submitting documents both electronically and by mail
- Coordinate and manage the onboarding of new clients (i.e., sending engagement letters and authorization forms, ensuring the established process is followed)
- Coordinate and support the year-end file management process, ensuring key deadlines are met (e.g., printing and assembling year end documents, scheduling meetings, filing tax returns, etc.)
- Manage calendars, scheduling, and meeting preparation activities (e.g., book client appointments, schedule follow-ups, scheduling of shared office spaces, meeting preparation and planning, etc.)
- Act as a point of contact for facility and office-related concerns (i.e., scheduling maintenance contractors, etc.)
- AP/AR (e.g., invoicing, receiving payments, preparing statements and managing deposits, recording internal payables and paying outstanding bills, managing the collections process)
- Update and maintain CRM software database, including client information and project tracking
- Maintain and update internal documents (i.e., employee training manuals, business documents, policies and procedures, etc.)
- Assist with new employee onboarding (e.g., software training, paperwork, building access)
- Provide general administrative support to the partners and team as needed (i.e., troubleshooting, data entry, newsletter communications, etc.)

**Specific Skills**:

- Minimum 2-years administrative experience or office management
- Excellent communication, interpersonal, and leadership abilities
- Ability to work well with a varied client base
- Organized with the ability to anticipate, plan, and prioritize effectively
- Detail oriented with the ability to multi-task and execute in order to meet important deadlines
- Demonstrates flexibility and adaptability
- Ability to develop and streamline processes that promote efficiency and help to keep the team on track
- Grasps new concepts quickly
- Familiarity with general bookkeeping and basic accounting principles
- Basic tax knowledge is considered an asset
- Excellent computer knowledge and skills

**Culture Notes**:

- Professional office
- Client focused
- Team environment
- Beautiful office space
- Some overtime hours are required during tax season in order to meet the needs of the business
- We love summer, so we take Friday afternoon's off during the summer months (i.e., flex time accrued during tax season)

**Position Perks**:

- Employer subsidized benefits after 3 months
- 2 weeks’ vacation to start after one year
- RRSP matching after 1 year
- Flex time during summer months

**Salary**: $25.00-$26.00 per hour

**Benefits**:

- Extended health care
- RRSP match

Schedule:

- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- office administration or office management: 2 years (preferred)
- Bookkeeping: 1 year (preferred)

Work Location: One location