Administrative Assistant

_The University of the Fraser Valley Student Union Society (SUS) is a BC Not-For-Profit Society representing and serving UFV students. The Society manages the Student Union Building and facilitates services such as the UFV U-PASS, food services, and the student health and dental plan. SUS also supports an active community by organizing events and providing wellness and developmental programming. As the official representative body of UFV students, our mission is to be an inclusive community that offers high-quality, accessible programs and services. We are the unified voice advocating on behalf of student interests in the UFV community, ensuring each student has opportunities to thrive._

**Work Schedule**:Full-Time (40 hours per week Monday-Friday)

**Compensation**:$40,000

**Benefits**: 20+ days leave (including vacation & office closures), extended health & dental care, RRSP & on-site parking

The Administrative Assistant is responsible for providing information to students at the Info Desk in the Student Union Building (SUB) and supporting the efficient operations of the office. This varied role would suit an enthusiastic person who enjoys problem-solving and helping students. Supporting all teams and the Executive Director in administrative duties, they will also assist students with questions about SUS programs and services. As a multi-tasker, you should be organized and adaptable as you represent the organization to the UFV community. This is a fantastic opportunity for an outgoing individual to expand their administrative skills while working in a supportive and engaging environment.

**DUTIES AND RESPONSIBILITIES**

The Administrative Assistant has responsibility for a variety of functions, including but not limited to the following outlined below:

- Greeting students in a friendly and professional manner to respond to inquiries, both in person and via the phone providing accurate timely information or directing them to the appropriate team member
- Supporting the Executive Director with administrative and Human Resource tasks
- Supporting the logistics of the Programs & Services team, including but not limited to UPASS distribution and providing information about our Health & Dental program and Campus Shuttle service
- Supporting the logistics of the Facilities team when required, including but not limited to athletic equipment rentals, locker rentals, room bookings, work orders and processing low-value payments
- Maintaining office equipment including photocopiers, printers, U-PASS equipment, and phones
- Booking travel arrangements for the Executive team
- Managing schedules and calendars
- Supporting team-building activities including logistics and procurement
- Managing the office and operating supplies budget
- Other duties, as required for SUS to achieve its mission, vision, and goals.

**QUALIFICATIONS AND EXPERIENCE**

**Education**: Diploma or certificate in a related field with at least two years of work experience

**Organization**: Highly organized and can confidently multi-task

**Interpersonal Communication**: Strong interpersonal communication skills, with the ability to work well as part of a team, connect with students and with external organizations

**Written Communicatio**n: Strong communication skills, both verbal and written, experienced in Microsoft Office including Excel

**Confidentiality**: Able to maintain the confidentiality of sensitive information

**Work Ethic**: Professional work ethic, exercising good judgment, initiative, and a high degree of professionalism

**Knowledge of UFV**: Knowledge of the UFV campus, courses, and SUS policies would be an asset.

**BENEFITS**:
In addition to a generous leave allowance, we offer a comprehensive health and benefits plan, a healthcare spending account, and RRSP matching up to 6%.

**CLOSING DATE**

**Salary**: From $40,000.00 per year

**Benefits**:

- Discounted or free food
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Abbotsford, BC V2S 7M8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person