Administrative Assistant

Payless Repairs Ltd are seeking a dynamic individual to provide overall reception and administrative support. The applicant will be friendly, welcoming and thrive in a positive, progressive atmosphere, respecting and valuing the diversity of individuals. We are looking for an individual who can contribute to our business operations and future growth.

**Job Tile **Administrative Assistant

**Duration**:Permanent, Full Time 40 hours/week

**Salary**:$28.00 per hour

**Location**: 4378 Bradner Road Abbotsford, BC, V4X 1S8

**Benefits**:Benefits Extended benefits after 3 -months probationary period

**Overtime**:As per BC Labour laws

**Vacancy**:1 Vacancy

**Start date**:As soon as possible.

**Primary Duties**:

- Provides administrative support to the Manager and staff team.
- Support in the maintenance and enhancement of computerized and manual filing systems, meeting coordination, communication mechanisms, and the development of systems to ensure efficiencies
- Provide administrative support at meetings involving the community including meeting minutes and other supports
- Respond to general and specific customer inquiries.
- Maintain the program database by entering data, supporting analysis, and generating reports as required
- Provide key administrative support to the Manager.
- Produce materials for promotion such as electronic flyers.
- Assists with program communication to clients and staff members (e.g. mail-outs, social media)

**Academic and Job Experience Required**:

- Over 2 years of administrative support experience
- Diploma in business administration is highly desirable.
- Must have proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, and CRM tools.
- Production and utilization of excel spreadsheets used for reporting and analysis.
- Perform periodic system analysis checks.
- Use a rational mindset to troubleshoot issues. Ability to resolve matter or refer to upper management as required.
- Activate / inactivate / modify user profiles and accesses in our computer database & systems.
- Maintain and manage files and records.
- Set up or revise processes within truck parts therefore knowledge of various truck parts & engines is very desirable.
- Create daily work plan, new letter templates, inserting images, phone # updates, etc.
- Assist with production of Standard Operating Procedure (SOP) materials.

**Knowledge, Skills and Abilities Required**:

- High level of proficiency in Microsoft Office Applications (Word, Excel, Outlook)
- Strong knowledge of working in truck parts & engines is considered very beneficial.
- Excellent people skills
- Extremely dependable and punctual
- Prioritize tasks according to importance in a fast-paced environment.

**Desired Requirements**:

- Experience working within a busy auto repair facility is desirable
- Lankar, Automotive Software & iTrack pro for inventory control expertise is highly desirable.
- Some experience working with website updates is an asset
- Ability to work flexible hours, including evenings.

**Basic Requirements**:

- References and Criminal record check

**How to apply**:
Send your resume to: Attention: office Manager.

**By mail**:4378 Bradner Road Abbotsford, BC, V4X 1S8

**Salary**: $28.00 per hour

Expected hours: 40 per week

**Benefits**:

- Extended health care
- Paid time off

Schedule:

- Monday to Friday
- Morning shift
- Weekends as needed

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Abbotsford, BC V4X 1S8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person