Administrative Assistant

2 weeks ago

Richmond Hill, Canada Heatex Systems Ltd Full time

**Job Summary**:
**Key Responsibilities**:

- General Administrative Support: Provide administrative support to the management team, caregivers, and other staff members.
- Scheduling: Coordinate and manage appointments, client visits, and caregiver schedules.
- Record Keeping: Maintain accurate records of client files, employee documentation, and care plans.
- Data Entry: Input data into company systems, ensuring accuracy and confidentiality.
- Office Supplies Management: Monitor and order office supplies, ensuring that the office operates efficiently.
- Filing & Document Management: Organize and maintain both electronic and physical files for easy retrieval.
- Client Onboarding Support: Assist in the onboarding process for new clients, including setting up initial paperwork and scheduling assessments.
- Billing & Invoicing: Support the finance department with invoice preparation, billing, and follow-up on payments.
- Caregiver Coordination: Assist in managing caregiver assignments and ensure proper communication between caregivers and clients.
- Compliance: Ensure compliance with company policies and industry regulations by maintaining proper documentation and records.
- Follow-Up: Maintain communication with governmental and non-governmental agencies and authorities for updates and responses.
- Task Management: Assist the CEO and Directors with administrative tasks as required, including managing correspondence, preparing reports, and support the execution of special projects or initiatives assigned by the CEO or Directors.
- Perform other administrative duties as required to support the leadership team

**Skills & Qualifications**:
**Education**: High school diploma or equivalent; an associate’s degree or administrative certification is a plus.

**Experience**: Prior experience in administrative support, preferably within a healthcare or home care setting.

**Technical Skills**: Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with scheduling software or databases.

**Organizational Skills**: Ability to prioritize tasks, manages multiple projects, and maintains attention to detail.

**Interpersonal Skills**: Friendly, approachable, and able to build rapport with clients, caregivers, team members, and external partners.

**Confidentiality**: Must handle sensitive information with discretion and professionalism.

**Benefits**:
Paid time off (PTO)

Supportive and collaborative work environment

**How to Apply**:
Pay: $18.00-$21.00 per hour

Expected hours: 35 - 40 per week

**Experience**:

- Microsoft Office: 1 year (preferred)
- Filing: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Richmond Hill, Ontario, Canada FPrimeC Solutions Inc. Full time

    Role DescriptionThis is a full-time, on-site Administrative Assistant role located in Richmond Hill, ON. The Administrative Assistant will oversee daily administrative and clerical tasks, including managing schedules, handling communications, and providing support to executives. The role also involves delivering excellent organizational and office support to...

  • Administration Assistant

    2 weeks ago

    Richmond Hill, Ontario, Canada Promote Me Full time

    Company DescriptionPromote Me Inc., established in 2005, specializes in enhancing business presence through a wide range of promotional products and apparel. With over 1,000,000 products from local and international suppliers, the company prides itself on creativity, trend awareness, and customization to align with clients' unique branding visions. Located...

  • Administrative Assistant

    2 weeks ago

    Richmond Hill, Canada White Dolphin Swimming Club Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. This is a full-time position with competitive pay and benefits. **Duties**: - Provide administrative support to the office...

  • Administrative Assistant

    7 hours ago

    Richmond Hill, Canada White Dolphin Swimming Club Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. This is a full-time position with competitive pay and benefits. **Duties**: - Provide administrative support to the office...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Canada White Dolphin Swimming Club Full time

    **Position Overview** We are looking for a highly organized, detail-oriented Administrative Assistant to join our team. This full-time role is essential to the smooth day-to-day operations of our office and offers competitive pay along with a comprehensive benefits package. **Key Responsibilities** - Provide administrative support to staff and management -...

  • Administrative Assistant

    2 weeks ago

    Richmond Hill, Canada Iacobelli Group of Companies - QUEESDALE Homes Inc, LANDUCON Develooments Limited, YORK Metal Recycl Full time

    **Job Overview** **Duties** - Manage and maintain schedules, including appointments and meetings. - Provide exceptional correspondsnce skills written and verbal and support to employees consultants etc, addressing inquiries and resolving issues promptly. - Utilize QuickBooks for basic accounting tasks, including invoicing and expense tracking. - Handle...

  • Administrative Assistant

    7 days ago

    Richmond Hill, Canada Brown & Beattie Ltd. Full time

    Discipline: Administrative Assistant, General Administrative Education: Post-Secondary Education in a Relevant Field Position: Full-Time Location: Richmond Hill Corporate Office 588 Edward Avenue, Unit 49, Richmond Hill, ON L4C 9Y6 Comments: New or Recent Graduate. Reliable Vehicle and Valid Driver's License Required. **DESCRIPTION** Brown & Beattie...

  • Administrative Assistant

    5 days ago

    Richmond Hill, Canada Amico Full time

    **Administrative Assistant** Amico Corporation is seeking a self-motivated, organized and highly detail-oriented individual for an Administrative Assistant role reporting to an Executive. This role requires strong communication skills, both written and oral, as well as the ability to work in collaboration with multiple departments across the...

  • Administrative Assistant

    2 weeks ago

    Richmond Hill, Canada Plexcon Construction Inc. Full time

    **About Plexcon Construction Inc.** Plexcon Construction Inc. is a fast-growing construction company at the forefront of Toronto's housing evolution. With a rich 15-year history in building luxury custom homes, our focus has shifted to maximizing urban density and value. We specialize in converting single-family homes into modern duplexes, triplexes, and...

  • Administrative Assistant

    4 days ago

    Richmond Hill, Canada Cardio Health Full time

    Required Skills and Abilities: - Excellent interpersonal skills. - Tactful and able to think on his/her feet. - Typing speed of 60 wpm or more. - Detail oriented. - Inbound and outbound phone calls. - Excellent oral and written communication skills. - Impeccable English. - Multilingualism is an asset. - Solid planning and organizational skills. - Experience...