Administrative Assistant

2 weeks ago

Oakville, Canada Hamilton Diocese Full time

**Parish Administrative Assistant**

St. Andrew’s Parish - Oakville, Ontario

St. Andrew’s Parish in Oakville is looking for a full time Administrative Assistant for the church office. Reporting to the Parish Priest, this position offers a competitive rate of pay. Weekly schedule is Tuesday through Friday 9:00 a.m. - 4:30 p.m. (with an hour of lunch).

**Primary responsibilities**
- Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
- Completion of calendar and schedules for Parish Priest as required.
- Maintaining and updating Parish calendar of events in the church and parish centre.
- Maintaining and updating Parish website.
- Completion of weekly bulletin in both hard copy and digital forms. Working with the Pastor to phone potential advertisers in the bulletin.
- Ordering supplies for the parish and maintaining petty cash.
- Maintaining pre-authorized deposits listing.
- Bank deposits processed on a timely basis and maintained safety of cash/cheques.
- Entry of weekly parish donations in the Donations register and issuing yearly tax receipts.
- Recording Mass intentions and maintain register, Sacramental registration information, the Sacramental registry, and issuing Sacramental certificates (Baptism, Confirmation, Marriage).
- Order supplies for the office and Parish as needed, and matching to invoices, which are thereafter approved by the Pastor for payment.
- Acting as a liaison between the Parish and funeral homes for funeral planning.
- Liaison with St. Vincent, St. Luke and St. Thomas Aquinas schools.
- Storing files in accordance with Diocese policies.
- Assisting the Parish Life Co-Ordinator with any administrative tasks required by the Co-Ordinator (arranging internal and external meetings, functions and correspondence.
- Other duties as assigned by the Pastor when required.

**Requirements**:

- Post-Secondary education in a relevant field preferred.
- Advanced knowledge of Microsoft Office.
- 2-3 years of prior secretarial/office experience preferred.
- Knowledge and experience in PDS (Parish Data System) considered an asset.
- Strong knowledge of use of internet and technology for communication to parishioners, meetings, internal systems.
- Ability to work independently and follow instructions.
- A good understanding of and respect for Catholic Doctrine, Liturgy and practice.

**_ The Diocese of Hamilton is an equal opportunity employer and is committed to fostering an inclusive and accessible work environment. If you are contacted for an interview and require accommodation, please inform the Human Resources Manager._

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