Administrative Assistant

15 hours ago

Edmonton, Canada Diplomat Consulting Full time

**Job Title**: Part-Time Administrative Assistant

**Location**: Hybrid

**Company**: Diplomat Consulting

**Job Type**: Part-Time (20-25 hours per week)

**About Diplomat Consulting**:
Diplomat Consulting is a leading public relations and government affairs firm dedicated to delivering strategic solutions across public policy, communications, and stakeholder engagement. We work collaboratively with our clients to build meaningful, results-driven campaigns that influence and inform decision-making processes.

We are looking for a motivated **Administrative Assistant** to join our team and support our day-to-day operations, ensuring seamless and efficient project execution.

**Job Summary**:
The **Administrative Assistant** will play a key role in supporting Diplomat Consulting's internal operations, focusing on scheduling, website management, document preparation, and other essential administrative tasks. This position is ideal for a proactive, detail-oriented individual with experience in Google Workspace, WordPress, Canva, and AI tools like ChatGPT.

**Responsibilities**:
**Scheduling & Coordination**
- Schedule and organize meetings, conference calls, and appointments for team members and clients
- Coordinate calendars and proactively address scheduling conflict

**Digital & Document Management**
- Organize and maintain electronic files and records to ensure easy access and efficient retrieval
- Prepare and edit correspondence, reports, and presentations as needed

**Website Management**
- Update and maintain the company website (WordPress) with new content, ensuring information is current and accurately reflects our brand

**Marketing & Content Creation**
- Assist with content creation using Canva, including social media graphics, presentation slides, and promotional materials

**Communication & Client Interaction**
- Assist in the preparation of client-facing documents and presentations

**General Office Administration**
- Perform other general administrative tasks, including expense reporting, supply ordering, and travel arrangement coordination

**Qualifications**:

- **Experience** in administrative support or a similar role, preferably in a consulting or professional services environment
- **Proficiency** in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Canva
- **Familiarity with WordPress** for basic website updates and content management
- **Experience with ChatGPT** or other AI tools to assist in generating ideas, drafting content, and optimizing workflows
- **Excellent organizational and multitasking skills**:

- **Strong verbal and written communication skills**:

- Ability to work independently with mínimal supervision and as part of a team

**Benefits**:

- Flexible work schedule (Remote or Hybrid)
- Opportunities for growth and advancement within the company
- Supportive team environment

**To Apply**:
Please submit your resume and a brief cover letter detailing your experience and why you’re interested in joining the Diplomat Consulting team.

**Job Type**: Part-time

Pay: From $30.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Casual dress
- Company events
- Wellness program
- Work from home

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: Hybrid remote in Edmonton, AB T5J 1Z7

Application deadline: 2024-10-16
Expected start date: 2024-10-22

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