Clinical Records Coordinator

**Clinical Records Coordinator**

**1 - Regular Full-Time Position**

**Annual Salary**:$46,407.43 - 50,494.41

**Location**:The George Hull Centre for Children and Families

Etobicoke, Ontario

The George Hull Centre is a leading Children’s Mental Health Centre providing a full continuum of services to children from birth to 18 and their families in Etobicoke. Our Centre is currently looking for a Clinical Records Coordinator. The position is responsible for maintaining clinical records for the Centre’s programs. This position ensures that all client related paper and electronic records are complete, accurate, and conform to legislative requirements and current clinical records policies and procedures. The position requires a person with exceptional attention to detail as well as strong organizational, interpersonal, communication and administrative skills. The Clinical Records Coordinator works with management and clinical staff throughout the Centre and must be able to represent the Centre effectively in relating to clients and external organizations. 

This position requires use of the VitalHub TREAT Information system software as well as the Child and Adolescent Functional Assessment Scale (CAFAS) database. The Clinical Records Coordinator must be comfortable with creating reports on a timely basis and meeting strict quarterly and monthly deadlines for processing of work while ensuring strict confidentiality of client information is always maintained.

**Duties include but are not limited to**:

- Entering and verifying data
- Processing reports and paperwork related to clinical work
- Preparing and assisting with file audits
- Processing requests for release of client information through DocuSign and EFax.
- Overseeing the storage, retention and destruction of files
- Delegating and monitoring completion of work to support staff
- Training new staff and supporting existing staff on clinical records processes
- Exporting data and preparing reports for staff and management
- Maintaining the Clinical Records Procedure Manual
- Minute-taking and participation on the Centre’s Records Committee

**Qualifications**:

- A diploma/degree in a related field such as health records management or relative work experience
- 2 years experience with social services or mental health agency performing clinical record duties
- Highly developed administrative, writing, and computer skills (particularly Excel)
- Knowledge of TREAT and CAFAS
- Working knowledge of databases (CYSIS), CAFAS and relevant legislation pertaining to children’s mental health would be an asset.

**HOURS**: 36.25 hours per week including flexible hours and some evening work.

**BENEFITS**:

- Weekly individual supervision, team consultation
- An excellent benefit plan
- Generous vacation entitlements

Please submit resume and cover letter to:
HR Administrator

We thank all those who apply, however, only those chosen for an interview will be contacted.

**POSTING DATE**:June 16, 2025

**CLOSING DATE**: June 30, 2025

**Job Types**: Full-time, Permanent

Pay: $46,407.43-$50,494.41 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Have you included your cover letter with your resume? (required)

**Experience**:

- clinical record duties: 2 years (required)

Work Location: Hybrid remote in Etobicoke, ON M8Z 5W3

Application deadline: 2025-06-30