Clinic Coordinator

2 weeks ago

Etobicoke, Canada Toronto Neurofeedback and Psychotherapy Centre Full time

**Job description**

**Clinic and Intake Coordinator**

We are hiring a full-time **Clinic Coordinator** for our psychotherapy and neurofeedback clinic. This role will report to the Clinic Manager. Toronto Neurofeedback and Psychotherapy Centre, a division of True North Psychological Services, is a 7,000 sq. ft. clinic with 17 treatment rooms located at Bloor and Islington. We offer psychotherapy and assessments to individuals, couples, adolescents, and children. We also offer cutting-edge neurofeedback treatment and qEEG brain-mapping as well as an ADHD coaching program for parents and children.

**Application Process**

1. A current PDF of your coverletter & resume merged together. Please keep your cover letter concise (1/2 page) so we have a clear understanding of your unique training and experience.

**Our Vision**:
We help thousands of people learn to live a life with ease

**Our Core Values**:

- Authenticity
- Being a Team Player
- Work Hard, Play Hard

**Who you are**:

- Provide front desk support for the clinic and assist our intake team with client consult calls and therapist matching
- Possess a strong work ethic and have an exceptional eye for detail with the ability to think outside the box
- Able to thrive in a team setting and have the self-discipline to work independently
- Ability to build rapport and exude professionalism with all interactions
- Possess high-level customer service and telephone skills
- Excellent organizational and multi-tasking skills
- Have a positive attitude and a strong desire to learn and expand your skills
- Effective oral and written communication skills
- Demonstrate superior conflict resolution skills by balancing assertiveness and sensitivity
- Ability to learn quickly and effectively use various computer billing and reporting systems
- Ability to maintain confidential records and information
- Leads by example and practices good time management skills
- Knowledge and experience of modern office practices that optimize technology and time management
- Ability to manage office budgets and inventories effectively
- Possess 2-3 years of experience in client care and customer service, preferably in a medical office environment
- Knowledge of Jane App scheduling software is an asset
- Support other administrative and clinic duties, as needed

**Responsibilities**:

- Manage day-to-day operations of the physical office space, be the welcoming face of the clinic when clients check-in for their appointments
- Provide ongoing support and leadership within a busy multi-disciplinary clinic
- Organize office operations and procedures
- Supporting 60+ clinicians with client bookings, payments, administrating intake and consent forms, room bookings, etc.
- Providing high level of support for staff members and visitors to the office
- Collecting fees directly from clients, verifying relevant coverage, and following through on any missed payments or billing issues
- Fielding phone calls and inquires in a timely manner
- Maintaining a clean and tidy reception area
- Data entry and filing as required
- Other tasks required, as needed

**Salary**: $20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person

  • Clinical Records Coordinator

    1 week ago

    Etobicoke, Canada The George Hull Centre Full time

    **Clinical Records Coordinator** **1 - Regular Full-Time Position** **Annual Salary**:$46,407.43 - 50,494.41 **Location**:The George Hull Centre for Children and Families Etobicoke, Ontario The George Hull Centre is a leading Children’s Mental Health Centre providing a full continuum of services to children from birth to 18 and their families in...

  • Clinical Records Coordinator

    7 days ago

    Etobicoke, Canada The George Hull Centre Full time

    **Clinical Records Coordinator** **1 - Regular Full-Time Position** **Annual Salary**:$46,407.43 - 50,494.41 **Location**:The George Hull Centre for Children and Families Etobicoke, Ontario The George Hull Centre is a leading Children’s Mental Health Centre providing a full continuum of services to children from birth to 18 and their families in...

  • Aesthetic Clinic Manager/coordinator

    1 week ago

    Etobicoke, Canada 3D Lifestyle Clinic Full time

    The Company: 3D Lifestyle is an up and coming, body contouring, skin and laser clinic that would be offering its clients over 70 different types of aesthetic treatments, mostly with lasers and energy-based devices. All of our treatments are non-invasive and we cover an array of medical facials using a combination of the most advanced lasers; we also master...

  • Clinical Research Coordinator

    5 days ago

    Etobicoke, Canada Centricity Research Full time

    Aventiv Research, IACT Health, LMC Manna Research, and True North Clinical Research have united to become the largest network of fully-owned and integrated clinical research sites in North America, Centricity Research. The sites that were formerly known as Aventiv operate in Ohio and Arizona and specialize in phase 1 pharmaceutical, device, and diagnostic...

  • Clinic Administrator/ Client Experience Coordinator

    2 weeks ago

    Etobicoke, Canada NeuroChangers Etobicoke Full time

    NeuroChangers is fast paced interdisciplinary clinic with a focus on helping those with neurological and complex orthopaedic conditions. We are looking to add an energetic, friendly and compassionate front desk administrator/ client experience coordinator to our team. Job Responsbilities Include: - communicating with clinic director and clinicians...

  • Clinic Administrator/ Client Experience Coordinator

    1 day ago

    Etobicoke, Canada NeuroChangers Etobicoke Full time

    NeuroChangers is fast paced interdisciplinary clinic with a focus on helping those with neurological and complex orthopaedic conditions. We are looking to add an energetic, friendly and compassionate front desk administrator/ client experience coordinator to our team. Job Responsbilities Include: - communicating with clinic director and clinicians...

  • Medical Secretary/assistant

    1 week ago

    Etobicoke, Canada Nephrology Clinic Full time

    Operation of front desk, reception, and patient service experience - Required to answer and return phone calls - Arrange consultations and follow-up appointments and confirmations - Coordinate doctor’s schedule with other clinics within EMR - Liaise with other medical staff in hospital clinics and pharmacies - Triage faxes and referrals and prepare...

  • Clinic Assistant

    5 days ago

    Etobicoke, Canada MCI Onehealth Technologies Full time

    MCI The Doctor's Office is one of Canada's largest primary medical care groups, with 17 clinics conveniently located across Ontario and Alberta. MCI The Doctor's Office allows more than one million patients to access a vast, multidisciplinary group of medical doctors, specialists, healthcare practitioners and therapists, and related services. A career with...

  • Administrative Assistant

    7 days ago

    Etobicoke, Canada Structure Clinic Full time

    **Job Summary** **Hours**: Flexible, 20-25 hours per week **Compensation**: Competitive hourly wage based on experience **About Us**: We are a private health clinic committed to providing high-quality, patient-centered care. Our team is passionate about promoting health and wellness in a supportive and professional environment. We are looking for a...

  • Clinic Receptionist

    1 day ago

    Etobicoke, Canada Complete Care Physiotherapy Centre Full time

    We are a Private owned Family Practice and we are looking to add a person who can work in the role of a Clinic Receptionist / Patient Experience Coordinator (You see, I did not mention a different title, at our clinic it is all about Patient Experience and you will be the brand ambassador of that. **_The job is NOT for you if you’re :_** - just looking...