Operations Assistant

**Job title**:Operations Assistant

**Department**:Centre for Health Evaluation and Outcome Sciences (CHÉOS) & CIHR Canadian HIV Trials Network (CTN) at Providence Research (PR)

**Location**: St. Paul’s Hospital, Vancouver, BC

**Salary & Benefits Package**:Salary will be in accord with experience; plus competitive benefits package including four weeks of paid vacation to start, extended health and dental plans, and membership in the Municipal Pension Plan

**Desired Start Date**:As soon as possible

**Full/Part-time**:Full-time (37.5 hours/week)

**Appointment Type**:This is a core, ongoing, regular-status Providence Health Care (PHC) position (union-excluded). However, all research-funded positions are dependent on grant funding continuing to be available.

**Application Closing Date**:Open until filled

**Who We Are**

Bridging the gap between data, research, and care, CHÉOSis a collaboration between cross-disciplinary scientists and expert research staff evaluating the effectiveness of health interventions at the population level.

The CTNis a collaborative network committed to generating knowledge on the prevention, treatment, and management of HIV, hepatitis C, and other sexually transmitted and blood-borne infections (STBBIs) through the conduct of scientifically sound clinical trials, research, and other interventions.From assessing the cost-effectiveness of a new drug or treatment option to informing policy decisions that change how care is delivered, CHÉOS and the CTN seek to improve health outcomes for all.

**Our Commitments to You**

At CHÉOS, we are committed to providing an inclusive, dynamic, and cooperative work environment in which all members are encouraged to pursue personal and professional growth. We offer a competitive salary, and excellent benefits, including:

- A minimum of 4 weeks of paid vacation annually (prorated for part-time staff)
- Paid time off between the December and January statutory holidays
- Other paid leaves to support health, wellness, and work-life balance
- Extended health and dental plans
- Membership in the Municipal Pension Plan with employer-matched contributions

**The Role**

The Operations Assistant provides operational support to CHÉOS/CTN including administrative, facilities, events, communications, and special projects assistance. Reporting to the Senior Operations Manager, this position facilitates a variety of administrative functions in a fast-paced environment and is fundamental to the organization’s workflow. Some of the work performed includes:

- Coordinating all aspects of facilities related requests
- Working closely with the HR team to support staff with administrative matters when on/offboarding
- Initiating, facilitating, and sustaining office organization and storage
- Formatting documents and maintaining internal lists
- Refining and maintaining employee and administrative policies and procedures manuals
- Planning and organizing internal events
- Delivering special projects assistance to the operations team

**Skills and Qualifications**

You have strong organizational skills; superior attention to detail; clarity in your communications; excellent critical thinking; an aptitude to grasp new concepts quickly; initiative and advance planning talent; a capacity to work well under pressure; an ability to prioritize competing demands; advanced computer skills; and a commitment to equity, diversity, and inclusion practices in the workplace.
- Undergraduate degree
- Minimum of two years relevant work experience
- Previous experience with health care research or administration in a research area in an academic or hospital setting is an asset

**Covid-19 Vaccine Mandate**

This position is located within a healthcare facility. Therefore, this position requires successful verification of full vaccination against Covid-19 provided prior to the start date, as required by the provincial health mandate.

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- VANCOUVER, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location