Administrative Assistant

Please read THE WHOLE AD before responding

WHO I AM & WHAT I NEED
I am a one person show running a real estate business. I've been doing it on my own for 17 years and am looking for someone to help me and the company advance to the next level. My business model is very client focused and built around great service and obtaining referrals. Putting my face on everything is NOT my BRAND the conversation behind my back is the BRAND.

I am down to earth, level headed and heavily involved with family life. I work primarily from home in South Surrey but do have an office in downtown Vancouver. My assistance does not need to come into the office, but being in the lower mainland is required and in person meetings will occur from time to time.

I need someone who loves running an office and managing hundreds of little things at once. Sees problems as a daily task and loves the challenge of getting them done efficiently. I am looking for help building systems and then taking action on them.

MY MISSION AND BELIEFS
I am serious about the client experience and the culture of this small office. We need to be honest, people first, go the extra mile then a mile after that. I am a kind hearted tough negotiator that knows the value of relationships with my clients and peers. My belief is that marketing is the conversation around the experience the client receives from every aspect of this company. We will not show up with dishonesty, disrespect or a lack of effort. We will work hard when we need to and have fun doing it. The people that will work on this team are handpicked and really want to a part of something exciting that will leave a mark in a very different way than the average realtor.

OUR IDEAL PERSON
THIS LIST IS INCREDIBLY IMPORTANT....
ONLY APPLY IF... you have most of the following things from the “Ideal Person List”
- Speak and Write Fluently In English
- Crazy Organized But Not Pushy about It
- Confident and Not Intimidated By New Challenges
- Skilled On Computers
- Loves People and Has Strong family Values
- Can Deal With Creative Non Organized People With Ease
- Experience With MLS/ Paragon System (if possible)
- Office Management Experience
- Experienced In Brochure Design, Social Media Advertising And Word Press Website Management
- Experienced Doing Mail Outs Through Canada Post
- Has Great Energy But Can Be Calming In A Stressful Environment
- Fluently Operates Excel And Word
- Want to feel appreciated
- Excited to try and grow a small business

(If you do not have the experience and feel this job fits you perfectly please tell us why it fits and why you would be great fit to our team.)

Hours
The job will start on a contract basis and I strive to ensure the best work/life balance as possible
With the work being largely remote the hours are flexible during the day.

Wage
$18.00-$24.00/hr. based on experience.
Take days off as needed as long as the work is done.

JOB OVERVIEW
- Create/Oversee/Manage and Help Execute Marketing Strategies
- Social Media management
- Deal With the Clients over the Phone to Ensure They Are Happy and Taken Care Of Quickly
- Manage Calendars
- Manage CRM software (Customer Relationship Management). Currently using RealtyJuggler
- Manage Google Filing Systems
- Book showings
- Phone Management (Answering Phones, Directing Calls, Forwarding/Coverage When Required)
- Prep Offers, Prep Listing Contracts, and Amendments
- Process Paper Work for Each Real Estate Transaction and Ensure Accuracy
- Help Develop Efficiencies and Better Business Practices

IF YOU WANT AN INTERVIEW (you will not get an interview if you don’t answer the questions)
Please answer the 5 Questions along with your resume.
- Top 3 Personal Values
- What are you personal pet peeves
- Why do you love Admin
- Describe what your closest friend would say about who you are

WHEN WILL YOU GET A CALL BACK?
We will call the people on our short list and book an online or in-person interview within 72 hours of applying.
If you do not get a call within 72 hours of submitting your resume you can assume you have not been chosen for an interview.

**Job Types**: Part-time, Fixed term contract, Casual, Freelance
Contract length: 4 months
Part-time hours: 4 per week

**Salary**: $18.00-$24.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Metro Vancouver Regional District, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Marketing: 1 year (preferred)
- Administrative experience: 2 years (required)

Work Location: One location