Office Administrative Assistant

2 days ago

Winnipeg, Canada Sagkeeng Child & Family Services Inc. Full time

Sagkeeng Child and Family Services is a First Nations CFS Agency who strives to recruit inspired, accountable, and driven individuals to join our diverse talented team of professionals. If you are an individual that is looking to commit and be a part of our progressive environment, we want you to be a part of our team

General Duties:
The Office Administrative Assistant performs a variety of administrative and clerical duties. The Administrative Assistant provides support to Managers and staff, assisting in daily office needs and managing the Agency’s administrative activities. Duties include, but not limited to:

- Maintains computer and manual filing systems.
- Handle sensitive information in a confidential manner.
- Resolves office administrative issues.
- Performs general clerical duties to include, but not limited to: photocopying, faxing, mail distribution and filing.
- Creates and modifies various documents using Microsoft Office.
- Answers phones promptly and uses good judgment to prioritize the distribution of messages in a timely manner.
- Help and coordinate with planning and managing events
- Ensure case management specific administrative duties are completed as per direction of supervisor.
- Performs clerical duties such as scheduling meetings for service delivery teams, faxing, scanning, uploading to CFSIS as directed, or compiling data for the purposes of case management.
- Coordinates and organizes direct service meetings and supervision appointments for the service delivery management team.
- Completes internal and external correspondence, legal documents, forms, letters, and other documents as directed by supervisor.
- Understands and adheres to all agency policy and procedures.
- Completes confidential administrative services for the direct service supervisors such as completing supervision forms, or standards compliance tracking.
- Direct service administrative duties may include but are not limited to:

- CFSIS compliance tracking and follow-up with direct service supervisor.
- Assistance with supervision, and uploading supervision documents.
- Special Rate tracking and renewals.
- Maintaining and updating standard agency forms such as social history, placement requests, permanency planning forms, and prompting direct service workers when such forms require updating.
- Uploading case specific documentation to CFSIS. (This might include SDM documents, case notes, photos, other recordings, etc.).

Qualifications:

- Minimum grade twelve diploma; desired Office Administration diploma.
- Preferred, one (1) years experience directly in the social services/child care profession.
- Excellent interpersonal, verbal, written and organizational skills.
- Demonstrated ability to work as part of a team.
- Excellent verbal, written and organizational skills.
- Strong problem solving, decision-making and interpersonal skills.
- Ability to speak and/or understand the Ojibway language is considered a definite asset.

**Job Types**: Full-time, Permanent

Pay: $47,150.00-$55,264.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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