Business Operations Coordinator

2 days ago

Waterloo, Canada United Seas Information Inc. Full time

**Job Summary**:
**Key Responsibilities**:
1. **Administrative Support**:

- Oversee daily administrative functions, for example, maintaining detailed records of company contracts, agreements, and essential documents
- Serve as the primary liaison with our accounting firm, ensuring efficient document exchange, tracking of financial records, and effective communication on financial matters.
- Prepare and organize documentation for internal use and reporting needs, ensuring all records are accurate, current, and accessible.

2. **Projects Coordination**:

- Support the logistics of study tours, academic events, and related projects by coordinating schedules, organizing meetings, and managing necessary arrangements.
- Assist in marketing and outreach activities by coordinating campaigns, tracking key metrics, and gathering feedback to help improve program offerings.
- Coordinate travel arrangements as required to facilitate seamless project execution and provide on-site support for major events.

**Qualifications**:

- **Education**: Bachelor’s degree in administration, accounting, marketing, or a related field from a recognized Canadian institution.
- **Language Skills**: Fluency in both English and Chinese (written and spoken) is required.
- **Technical Skills**: Proficient in MS Office (Outlook, Excel, PowerPoint) and Adobe Acrobat; experience with project management tools or CRM software is an asset.
- **Experience**: Proven experience in an administrative role, ideally within a service-oriented or project-based environment.
- **Organizational Skills**: Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities.
- **Communication**: Strong interpersonal and communication skills, working professionally with external partners and internal team members.
- **Travel Flexibility**: Willingness to travel occasionally to support project activities and events.

**Why Join United Seas Information**:

- **Meaningful Work**: Play a key role in delivering educational programs that bridge cultures and create valuable experiences for students from Asia and North America.
- **Growth Opportunities**: Advance your skills and career within a supportive and collaborative environment.
- **Innovative Team**: Join a passionate team focused on quality, growth, and continuous improvement in a dynamic industry.

**How to Apply**:
**Job Type**: Part-time

Pay: $24.00-$30.00 per hour

Expected hours: 16 - 32 per week

Flexible language requirement:

- French not required

**Education**:

- Bachelor's Degree (preferred)

Work Location: Hybrid remote in Waterloo, ON

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