Human Resources Manager

**Caldwell First Nation**

14 Orange Street, Leamington, Ontario N8H 1P5 Phone: 519-322-1766 | Fax: 519-322-1533

**POSITION: Human Resources Manager**

**DEPARTMENT: Administrative Department**

**REPORT TO: Chief Operations Officer**

**VISION**:
Caldwell First Nation is a strong sovereign nation that honors the past, present, and future,

for the next 7 generations (2023)

**MISSION STATEMENT**:
Our Mission to Caldwell First Nation citizens is to protect our inherent treat

rights, to renew and preserve our culture, language, traditions, and our

socio-economic future (2023).

**JOB SUMMARY**:
The Human Resources Manager, under the direction of the Chief Operations Officer, is primarily responsible for planning, organizing, directing, controlling, and evaluating the human resources department. The Human Resources Manager will be responsible for overseeing personnel management, including wage increases, promotions, and disciplinary actions in compliance with company policies and legislation. This position will also manage and oversee the recruitment process.

**CORE COMPETENCIES**:

- Organization skills;
- People skills;
- Management skills;
- Maintain confidentiality;
- Must follow Health and Safety Practices on work site;
- Conflict management skills;
- Must follow all policies and procedures of Caldwell First Nation;
- Must be able to work well with mínimal supervision;
- Strong time management skills;
- Decision-making;
- Computer skills;
- Good communication skills.

**MAIN DUTIES & RESPONSIBILITIES**:

- **Human Resource Management**_
- Plan, organize, direct, control, and evaluate the human resources department;
- Develops a system to assist management to promote the efficient and effective allocation of human resources;
- Responsible for maintaining confidential personnel files, maintain employee time records and attendance logs;
- Develop and monitor overall HR strategies, systems, tactics, and procedures for Caldwell First Nation;
- Support other departments when necessary;
- Build rapport with staff and assist staff with any employment related questions;
- Handle confidential information with discretion;
- Assist staff with employee related questions or requests;
- Assisted with developing, reviewing and updating job descriptions;
- HR strategic planning;
- Schedule meetings with employees when appropriate;
- Manage HR department budget;
- Identify training opportunities for Human Resources Manager position;
- Direct staff to correct department or manager when it is not HR related;
- Create and provide reports requested by Chief Operating Officer;
- Attend Management Meetings and Staff Meetings.

**Hiring & Recruitment**
- Assisted the Chief Operations Officer in determining staffing requirements and oversee the recruitment process;
- Posted jobs on applicable websites and external contact list;
- Developed interview questions;
- Organized and attended Caldwell First Nation career fairs or similar outreach events;
- Conducted background and reference checks.
- **WSIB**_
- Liaised with WSIB by providing employee updates; file WSIB reports and paperwork;
- Handle any paperwork for return to work, Functional Abilities Forms, filing reports on time;
- Maintained any up-to-date paperwork is provided (example: medical notes)
- Maintained communication with employee on WSIB.
- **Policy Development**_
- Worked with CFN employment lawyer when necessary;
- Developed and provide recommendations for new policies and processes that align with CFN vision and goals;
- Assist with development of new policies when applicable;
- Understand and stay up-to-date with any appropriate legislative changes.
- **Off-boarding**_
- Conduct exit interviews when possible and provide the Chief Operations Officer with analysis and recommendations;
- Acted as representative for unemployment claims;
- **Staff Discipline**_
- Administered progressive disciplinary action in accordance with established procedures;
- Conducted workplace investigations;
- Resolved any conflicts that arise among staff;
- Addressed attendance and lateness matters;
- Ensured Employee Complaints Form is completed and correctly filled out;
- Ensured staff understand Employee Complaints Process and next steps.
- Managed employee terminations;
- Ensured CFN property (example: laptop, key fob, etc.) are returned.
- **Staff Development, Training, and Performance Reviews**_
- Work with managers and determine areas of improvement for employees, providing additional training as needed;
- Manage salary structure, position documentation, and an evaluation system; keep job descriptions current;
- Organized and attended annualized employee performance evaluations and provide employees with performance feedback as appropriate;
- Identify general training opportunities for staff;
- Identify career growth opportunities and succession planning.

**Human Resources Information System (HRIS)**
- Main Administrator for HRIS;
- Be trained on HRIS system;
- Answer questions