Office Administrator

2 weeks ago


Lively, Canada Kovatera Inc Full time

**Company Overview**

Kovatera Inc. is a leading manufacturer specializing in underground utility vehicles. Our commitment to quality and innovation drives us to deliver exceptional products that meet the needs of our clients in various sectors.

**Background**:
The Office Administrator will be responsible for a variety of vital functions to ensure the smooth running of the following departments:
1) ~ 40% Engineering department: Reporting to the Engineering Manager, provide supporting functions in the areas of **Project Work** and **Administration**.

2) ~ 30% Finance department: Providing support for AP/AR, filing, Reception, Front desk

3) ~ 30% Service department: Work Orders, Invoicing

**Project Work responsibilities and activities**:
Project Work visibility - tracking time on:

- R&D work orders
- Production engineering project work orders

Help create and maintain visual system “dashboard”

Cost control activities on:

- R&D work orders
- Production engineering project work orders

Work order administration such as allocating parts to the ERP system, creating demand, etc. as required

Track billing / recovery for applicable custom Engineering projects

Support activities related to SR&ED

**Administration responsibilities and activities**:

- Assist in weekly or bi-weekly engineering meetings
- Perform duties for payroll, vacation approvals, etc.
- Track, record and Process the ECR’s (Engineering Change Request) for production, service and aftermarket parts
- Assist in the ECN (Engineering Change Notice) process
- Administer activities in the Production Build Status project to ensure deliverables are met
- Assist in adhering to ISO 9001:2015 system
- Setting up parts / vendor quotes in the ERP system
- Assist with BOM updates
- Analyze data, generate reports
- Assist with product advisories
- Support for AR/AP/Reception/Front Desk
- Support for Service department
- Work order opening/closing
- Invoicing
- Payroll for service employees etc.

**Skill Requirements**:

- Outstanding communication and organizational skills
- Analytical, logical thinker with meticulous attention to detail
- Proven experience in a multi-tasking environment
- Working knowledge of Powerpoint, Excel, Word, etc.
- Experience working in an office environment is an asset
- Working knowledge of the mining industry or heavy equipment OEM is a plus
- A keen eye for detail and a results-driven approach
- Responsible and trustworthy with a good safety record

Will Gove

General Manager

Kovatera Inc

Cell: (705) 690-1012

**Job Types**: Full-time, Permanent

Pay: $17.60-$28.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care

Work Location: In person


  • Office Administrator

    2 weeks ago


    Lively, Canada Patrick Sprack Limited Full time

    _PSL Patrick Sprack Limited is _currently seeking an **Office Administrator.** If you want to work in a fun environment with sharp teammates who embrace our core values, in a culture of mutual respect and continuous training and development, we look forward to hearing from you. PSL Patrick Sprack Limited was formed in 2006 as a Preventative Maintenance...


  • Lively, Canada OCL Custom Crushing & Quarrying Ltd. Full time

    OCL Custom Crushing & Quarrying Ltd. 146 Fielding Rd. Lively, ON P3Y 1L5 Phone: (705) 869-1022 **ADMINISTRATION CLERK** We are currently seeking a dedicated Administrator Clerk for our Lively Ontario Office. The Administrator will be responsible for receiving and outgoing mail, phone calls and scheduling all orders/deliveries of our crushing. **Duties...


  • Lively, Canada Patrick Sprack Limited (PSL) Full time

    Rewarding careers in industrial services Our Approach If you’re exploring careers in industrial contracting, PSL Patrick Sprack Ltd. offers more than just a job, we offer a place to grow. You’ll work with cutting-edge tools and technologies while building expertise in HVAC, electrical, mechanical, petroleum services, and more. Here, your skills...

  • Office Manager

    2 weeks ago


    Lively, Canada Fuller Industrial Full time

    **Job Overview** **Duties** - Manage front desk operations, including greeting visitors and handling inquiries. - Oversee clerical tasks such as filing, data entry, and document management. - Develop and manage office budgets, ensuring financial resources are allocated effectively. - Coordinate human resources functions, including onboarding new employees...


  • Lively, Canada Walden Electrical Ltd. Full time

    **Job Summary** **Key Responsibilities** - Manage and organize office files, records and documents - Assist in the preparation and maintenance of project documentation, reports, and records. - Schedule and coordinate project meetings, including preparing agendas and taking minutes. - Facilitate collection of daily work vouchers, track material purchase and...


  • Lively, Canada Morris Group Full time

    **The Morris Group**: The Morris Group rents, leases, and sells temporary and permanent modular buildings, including standard buildings ready for immediate delivery and custom-designed solutions. We work with our customers to design and deliver customized solutions, and provide additional services such as delivery, installation, catering and janitorial...

  • Administrator

    6 days ago


    Lively, Canada MCA Contracting Ltd Full time

    '''Duties''' '''Experience''' - Previous experience in an administrative role is preferred - Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) - Familiarity with phone systems and other office equipment - Strong organizational skills with the ability to prioritize tasks and meet deadlines - Excellent communication...


  • Lively, Canada Boyuk Towing Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay...


  • Lively, Canada Walden Welding and Mechanical Full time

    **Administrative Assistant/Receptionist** Location: Lively, Ontario **Company Overview** Walden Welding and Mechanical Inc., located in Lively, Ontario, has been a trusted provider of custom metal fabrication, precision welding, and mechanical services across Northern Ontario since 1990. Known for reliability and high-quality craftsmanship, we specialize...


  • Lively, Canada Anmar Mechanical & Electrical Contractors Ltd. Full time

    **Job Overview** **Responsibilities** - Assist with bookkeeping tasks using an ERP system and other accounting software - Perform data entry related to invoices, payments, and financial transactions - Manage filing systems for financial documents and records - Maintain organized records of billing, receipts, and other financial documents - Proofread...