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Office Administrator

2 weeks ago

Lively, Canada Kovatera Inc Full time

**Company Overview**

Kovatera Inc. is a leading manufacturer specializing in underground utility vehicles. Our commitment to quality and innovation drives us to deliver exceptional products that meet the needs of our clients in various sectors.

**Background**:
The Office Administrator will be responsible for a variety of vital functions to ensure the smooth running of the following departments:
1) ~ 40% Engineering department: Reporting to the Engineering Manager, provide supporting functions in the areas of **Project Work** and **Administration**.

2) ~ 30% Finance department: Providing support for AP/AR, filing, Reception, Front desk

3) ~ 30% Service department: Work Orders, Invoicing

**Project Work responsibilities and activities**:
Project Work visibility - tracking time on:

- R&D work orders
- Production engineering project work orders

Help create and maintain visual system “dashboard”

Cost control activities on:

- R&D work orders
- Production engineering project work orders

Work order administration such as allocating parts to the ERP system, creating demand, etc. as required

Track billing / recovery for applicable custom Engineering projects

Support activities related to SR&ED

**Administration responsibilities and activities**:

- Assist in weekly or bi-weekly engineering meetings
- Perform duties for payroll, vacation approvals, etc.
- Track, record and Process the ECR’s (Engineering Change Request) for production, service and aftermarket parts
- Assist in the ECN (Engineering Change Notice) process
- Administer activities in the Production Build Status project to ensure deliverables are met
- Assist in adhering to ISO 9001:2015 system
- Setting up parts / vendor quotes in the ERP system
- Assist with BOM updates
- Analyze data, generate reports
- Assist with product advisories
- Support for AR/AP/Reception/Front Desk
- Support for Service department
- Work order opening/closing
- Invoicing
- Payroll for service employees etc.

**Skill Requirements**:

- Outstanding communication and organizational skills
- Analytical, logical thinker with meticulous attention to detail
- Proven experience in a multi-tasking environment
- Working knowledge of Powerpoint, Excel, Word, etc.
- Experience working in an office environment is an asset
- Working knowledge of the mining industry or heavy equipment OEM is a plus
- A keen eye for detail and a results-driven approach
- Responsible and trustworthy with a good safety record

Will Gove

General Manager

Kovatera Inc

Cell: (705) 690-1012

**Job Types**: Full-time, Permanent

Pay: $17.60-$28.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care

Work Location: In person