Administrative Assistant

2 weeks ago

Lively, Canada Walden Welding and Mechanical Full time

**Administrative Assistant/Receptionist**

Location: Lively, Ontario

**Company Overview**

Walden Welding and Mechanical Inc., located in Lively, Ontario, has been a trusted provider of custom metal fabrication, precision welding, and mechanical services across Northern Ontario since 1990. Known for reliability and high-quality craftsmanship, we specialize in industrial and private sector projects, offering solutions that combine advanced technology and skilled expertise.

Our new state-of-the-art facility on Duhamel Road is equipped with cranes for hoisting, a water jet table, and a plasma table for precise and complex cutting, enabling us to handle a wide variety of industrial fabrication and maintenance needs. We are proud to hold certifications such as TSSA, CSA W47.1, CSA W47.2, and ISO 9001, reflecting our strong commitment to safety and quality standards.

**Position Summary**

**Key Responsibilities**
- Serve as the first point of contact, handling customer inquiries, maintaining customer relations, and solving issues professionally.
- Prepare, issue, and manage documents related to accounts, including bills, invoices, inventory reports, account statements, and other financial statements using both computerized and manual systems.
- Code, batch, enter, verify, and reconcile transactions such as accounts payable and receivable, purchase orders, and invoices in Excel and our internal systems.
- Compile data and documentation for cost statements, reports, and other administrative needs.
- Calculate the costs of materials, overhead, and other expenses based on estimates, quotations, and price lists.
- Perform general clerical duties, including document management, filing, faxing, photocopying, and maintaining records.
- Assist with various office tasks as needed to support business growth and evolving administrative requirements.

**Qualifications**
- Minimum of 2 years' administrative experience, or a recent college graduate with strong academic performance in business math, Excel, and accounting.
- College diploma in Office Administration, Business, Accounting, or equivalent experience.
- Proficiency in Microsoft Office Suite, especially Excel.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong problem-solving skills and customer service orientation.

**Compensation and Hours**
- Rate of Pay: $23.00-25.00 per hour commensurate on experience.
- Schedule: Permanent, Full-time, 40 hours per week, Monday to Friday, 7:00 AM - 3:30 PM
- Comprehensive Benefits Package
- Collaborative and supportive working environment.

**Application Process**

**Job Types**: Full-time, Permanent

Pay: $23.00-$25.00 per hour

Expected hours: 40 per week

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Lively, ON P3Y 1L4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2024-11-11

  • Administrative Assistant

    4 days ago

    Lively, Canada Walden Electrical Ltd. Full time

    **Job Summary** **Key Responsibilities** - Manage and organize office files, records and documents - Assist in the preparation and maintenance of project documentation, reports, and records. - Schedule and coordinate project meetings, including preparing agendas and taking minutes. - Facilitate collection of daily work vouchers, track material purchase and...

  • Administrative Assistant

    4 days ago

    Lively, Canada Boyuk Towing Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay...

  • Administrative Assistant

    7 days ago

    Lively, Canada CCM Contracting Ltd. Full time

    Responsibilities: - Coordinating internal and external meetings. - Recording and distributing meeting minutes. - Maintaining various project tracking sheets. - Generally assisting the Cost Controller, Project Lead, and Quality Control personnel. - Compiling and submitting all required weekly and daily reports. - Maintain organized filing methods. - Running...

  • Office Administrator

    2 weeks ago

    Lively, Canada Kovatera Inc Full time

    **Company Overview** Kovatera Inc. is a leading manufacturer specializing in underground utility vehicles. Our commitment to quality and innovation drives us to deliver exceptional products that meet the needs of our clients in various sectors. **Background**: The Office Administrator will be responsible for a variety of vital functions to ensure the...

  • Learning & Competency Administrator

    5 days ago

    Lively, Canada Sandvik Full time

    Sandvik Mining is seeking a Learning & Competency Administrator Location: Greater Sudbury, ON (Lively) At Sandvik, we offer you a world of opportunities. Our diverse businesses and global network enable you to explore your potential and thrive. We recognize your performance and offer various ways to fuel your growth towards exceptional...

  • Accounting Administrator

    4 days ago

    Lively, Canada Morris Group Full time

    **The Morris Group**: The Morris Group rents, leases, and sells temporary and permanent modular buildings, including standard buildings ready for immediate delivery and custom-designed solutions. We work with our customers to design and deliver customized solutions, and provide additional services such as delivery, installation, catering and janitorial...

  • Office Administrator

    2 weeks ago

    Lively, Canada Patrick Sprack Limited Full time

    _PSL Patrick Sprack Limited is _currently seeking an **Office Administrator.** If you want to work in a fun environment with sharp teammates who embrace our core values, in a culture of mutual respect and continuous training and development, we look forward to hearing from you. PSL Patrick Sprack Limited was formed in 2006 as a Preventative Maintenance...

  • Service Administrator

    4 days ago

    Lively, Canada Komatsu Full time

    Service Administrator - Posting Start Date: 1/29/26 - Job Location (Short): Lively, Ontario, CAN, P3Y 1L6 - Requisition ID: 34915 - Onsite or Remote: Onsite Position Komatsu develops and supplies technologies, equipment and services for the construction, mining, forklift, industrial and forestry markets. Headquartered in Tokyo, Japan, Komatsu employs more...

  • Office Administrator

    1 week ago

    Lively, Canada Patrick Sprack Limited (PSL) Full time

    Rewarding careers in industrial services Our Approach If you’re exploring careers in industrial contracting, PSL Patrick Sprack Ltd. offers more than just a job, we offer a place to grow. You’ll work with cutting-edge tools and technologies while building expertise in HVAC, electrical, mechanical, petroleum services, and more. Here, your skills...

  • Operations Administrator

    37 minutes ago

    Lively, Ontario, Canada The Beer Store Full time

    Requisition ID: 1437Location:Sudbury, Ontario, Canada, P3Y 1K8Job Type: ContractWho We AreBecoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is owned by 30+ Ontario-based brewers Through our Retail Stores, Distribution Centres,...