Administrative Assistant

2 weeks ago

Lively, Canada Walden Welding and Mechanical Full time

**Administrative Assistant/Receptionist**

Location: Lively, Ontario

**Company Overview**

Walden Welding and Mechanical Inc., located in Lively, Ontario, has been a trusted provider of custom metal fabrication, precision welding, and mechanical services across Northern Ontario since 1990. Known for reliability and high-quality craftsmanship, we specialize in industrial and private sector projects, offering solutions that combine advanced technology and skilled expertise.

Our new state-of-the-art facility on Duhamel Road is equipped with cranes for hoisting, a water jet table, and a plasma table for precise and complex cutting, enabling us to handle a wide variety of industrial fabrication and maintenance needs. We are proud to hold certifications such as TSSA, CSA W47.1, CSA W47.2, and ISO 9001, reflecting our strong commitment to safety and quality standards.

**Position Summary**

**Key Responsibilities**
- Serve as the first point of contact, handling customer inquiries, maintaining customer relations, and solving issues professionally.
- Prepare, issue, and manage documents related to accounts, including bills, invoices, inventory reports, account statements, and other financial statements using both computerized and manual systems.
- Code, batch, enter, verify, and reconcile transactions such as accounts payable and receivable, purchase orders, and invoices in Excel and our internal systems.
- Compile data and documentation for cost statements, reports, and other administrative needs.
- Calculate the costs of materials, overhead, and other expenses based on estimates, quotations, and price lists.
- Perform general clerical duties, including document management, filing, faxing, photocopying, and maintaining records.
- Assist with various office tasks as needed to support business growth and evolving administrative requirements.

**Qualifications**
- Minimum of 2 years' administrative experience, or a recent college graduate with strong academic performance in business math, Excel, and accounting.
- College diploma in Office Administration, Business, Accounting, or equivalent experience.
- Proficiency in Microsoft Office Suite, especially Excel.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong problem-solving skills and customer service orientation.

**Compensation and Hours**
- Rate of Pay: $23.00-25.00 per hour commensurate on experience.
- Schedule: Permanent, Full-time, 40 hours per week, Monday to Friday, 7:00 AM - 3:30 PM
- Comprehensive Benefits Package
- Collaborative and supportive working environment.

**Application Process**

**Job Types**: Full-time, Permanent

Pay: $23.00-$25.00 per hour

Expected hours: 40 per week

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Lively, ON P3Y 1L4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2024-11-11

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