Logistics and Administration Coordinator

Driftwood Communications has an exciting opportunity for a **Logistics and Administrative Coordinator in Victoria, BC**

**Job Type**: Permanent, Full-time

**Compensation**: $40k - $50k per year (based on experience and details below)

Since 1996, Driftwood Communications has been forging their way into the telecommunications field across Western Canada, developing first-in-class turnkey solutions, delivering on time/on budget solutions with a client-first approach. The telecom industry is exploding with opportunities, and we want to hire the best folks to move ahead with us.

We encourage you to explore our Driftwood Communications website to learn more about us at Driftwood Communications - Turnkey Telecommunications Solutions Provider

**_In this role you will:_**
- Reception duties including but not limited to answering phones, manage admin. inbox, relaying messages, directing queries and information to appropriate departments and staff, and greeting visitors.
- Manage communication services including courier, express, postal, electronic facsimile, and track and log mail and courier deliveries.
- Create and maintain databases, records, spreadsheets, and reports to track various operational agreements and assets. Establish a filing system to store hardcopies of the same where necessary.
- Perform research tasks efficiently and provide a summary of findings.
- Make approved purchases, and arrange delivery/pick up where needed, of office supplies and equipment for staff and clients as required. Create expense reports on database software.
- Ensure the office building is properly stocked with kitchen and bathroom supplies and maintain inventory.
- Work alongside the Accounting team (Accounts Payable) to track and validate purchases incurred by staff in a timely manner. Create and file any financial documents following established procedures.
- Assist in ensuring the return of company assets from departing employees.
- Support re-occurring meetings with management of agendas and follow-up minutes distribution.
- Review and refine established procedures to improve efficiency.
- Other duties as assigned.

Logistics Support
- Schedule and book travel and accommodation arrangements for employees and business units.
- Manage communication of travel and accommodation arrangements with department heads, employees, and business units.
- Create and maintain expense reports and files for logistics purchases.
- Other duties as assigned.
- Superior computer data entry and filing skills.
- Effective communication skills - written and oral.
- Excellent organizational and multi-tasking skills.
- Strong critical thinking skills, a methodical approach to problem solving and executing plans.
- A fast learner who actively listens to instructions and follow tasks through to completion.
- Ability to work collaboratively in a team as well as able to work independently.

**Driftwood Communications supports the safety and wellbeing of employees by offering**:

- Full-time positions
- Competitive compensation package
- Comprehensive benefit package
- On-going training and development
- Employee Assistance Program (EAP)
- LOA + accommodation provided for overnight travel

**Culture and Values**
- We believe our employees are the backbone of our organization
- We committed to maintaining a friendly, inclusive, and safe environment
- We are deeply committed to providing career development opportunities
- We are willing to do what it takes to properly support our employees and by extension, the telecommunications industry

**Salary**: $40,000.00-$50,000.00 per year