Administrative Specialist

1 week ago

London, Canada Vialto Partners Full time

Company Description
**About Vialto Partners**

Vialto Partners LLP is one of North America’s leading corporate immigration law firms. With more than two decades of experience and expertise in the niche fields of Canadian, US, and global immigration law, the firm provides a level of expertise, competence and strategic focus that ensures the best chance of success for corporate and individual clients worldwide. The firm’s Canadian immigration lawyers, US immigration attorneys and global immigration specialists have had the distinction of representing multinational corporations, as well as small
- and medium-sized organizations and skilled professionals in a variety of industries, including but not limited to: energy, IT, R&D, manufacturing, engineering, entertainment, telecommunications and finance.

Globally, Vialto Partners is a Global Mobility Tax and Immigration Services Business, made up of approximately 6,000 people, including around 160 partners, across 41 territories. The practice services more than 3,000 multinational and distributed workforce clients worldwide.

**Job Description**:
As a Administrative Specialist, responsibilities include but are not limited to:

- Initiate and create client records.
- Assemble client provided information
- Reach out to practice staff as required
- Send electronic copies of finalized tax returns to clients
- File Canadian and US Tax returns
- Scanning, mailing and couriering documents to clients and tax authorities

**Qualifications**:
**What you’ll bring to this role**
- An interest in upskilling for a digital world and technology trends, an openness to learning new tools and adapting how you work
- A demonstrated commitment to valuing differences and working alongside diverse people and perspectives
- Committed to providing high quality work and maintaining timelines
- A strong grasp of technology, including MS office and Google Suite of products
- Prior office administration, data entry and/or customer service experience an asset
- Effective written and verbal communication skills, ability to communicate and manage expectations with clients
- Ability to work effectively under pressure without compromising professional standards or quality of work
- Flexible in terms of work schedule as services all Canadian time zones and overtime is required

Additional Information

The administrative team services all Canadian time zones, therefore extended business hours and overtime is required during peak periods. Please note this is a 3-6-month full-time contract opportunity (with the possibility of extension). Administrative team members work on a hybrid schedule, so be in office when required.

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