Office Administrator

3 days ago

London, Canada Mayne Full time

**Company**: Mayne Inc.
**Location**: London, Ontario
**Position**: Office Admin Specialist
**Hours**: Full Time Permanent (8am to 5pm, Mon-Fri)
**Wage**: $18 to $24/hr depending on experience

About Mayne

Mayne Inc. is proud to be one of North America’s leading manufacturers of outdoor products. Our planters, window boxes, mail posts, and storage bins are distinct in appearance and can be easily spotted outside homes and businesses across the United States and Canada. Since our inception back in 2006, the driving force of our business has been providing customers with low-maintenance, high-quality products at affordable prices. We are a dynamic and growing company selling through a variety of channels including retail, web, and distribution. This role is perfect for someone who thrives in a fast-paced environment and is passionate about administrative excellence. If you have a keen eye for detail and enjoy being the backbone of an office's operations, we want to hear from you

Office Admin Specialist

Job Responsibilities
- Manage billing and invoicing processes.
- Perform order entry and ensure accuracy across multiple platforms.
- Handle account reconciliation and ensure records are up to date.
- Assist in processing payments, managing receivables, and verifying transactions.
- Provide general administrative support, including filing, data entry, and document management.
- Collaborate with other departments to ensure proper flow of information.
- Maintain organized records of financial and administrative tasks for easy reference and reporting.
- Assist in the preparation of administrative reports and documentation as required.
- Ensure all tasks are completed in a timely and accurate manner.
- Analyze & suggest improvements to existing systems and procedures.

Core Competencies
- Detail oriented
- Strong organizational skills
- Excellent communication skills (written and verbal)
- Problem solver
- Team player
- Strong time management skills
- Teachable spirit
- Accountable and dependable
- Proficient in multitasking

**Requirements**:

- High school diploma or GED required.
- Education or experience in administrative roles preferred.
- Proven experience in billing, invoicing, or reconciliation is an asset.
- Proficient in Office suite of products (Outlook, Excel, Word).
- Familiar with administrative systems and practices.
- Access to reliable transportation; this is an in-office position.

**Benefits**:

- Competitive wage commensurate with experience.
- Comprehensive benefits package including health insurance, retirement savings plan, health spending account, profit sharing, 5 paid sick days, and 2 weeks paid vacation.
- Flex days are provided to create an improved work/life balance.
- Opportunity to make a meaningful impact in a growing company.
- Dynamic and collaborative work environment where personal and professional growth are encouraged.

Why Mayne?

**Job Types**: Full-time, Permanent

Pay: $18.00-$24.00 per hour

Expected hours: 40 per week

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

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