Administrative Assistant

4 days ago

Red Deer, Canada Government of Alberta Full time

Reporting to the OHS Business Manager, this position provides a wide variety of administrative support functions for Occupational Health and Safety (OHS) Delivery, including direct support to a team of officers, technical advisors, and a manager for OHS Delivery. Responsibilities include preparing and managing correspondence, accurate and timely processing of accounts payable transactions, preparing reports, processing of FOIP requests, reviewing staff time reports, and inputting budget data into financial excel spreadsheet. The position also coordinates arrangements relating to travel, training, and accommodations. The position provides cover off and back up to other administrative support in the branch and may perform other administrative duties on a rotational basis.

Responsibilities and Activities: 1. Provide specialized administrative support to the Technical Advisors, Managers and OHS Branch as needed.

2. Responsible for the accurate and timely processing of various accounts payable transactions (invoices, procurement cards, Electronic Payment System, Automotive Resources International [ARI]).

3. Provide system support (DASH/GPAS) including maintaining databases and running reports (scheduled and ad hoc).

4. Coordinate arrangements relating to travel, training, and accommodations.

5. Provide back-up and cover off on a rotational basis for other office Administrative Support and Business Manager as necessary.

6. Provide other specialized support functions for the OHS Branch, as needed.

The position requires in depth knowledge of the administrative processes and procedures pertaining to the Inspections area, as well as associated administrative policies, procedures, and systems (Accounts Payable/1GX/FOIP). The position requires Grade Diploma plus two years related experience. Post-secondary course work in business administration and/or related experience is considered an asset. The position’s duties are well beyond task focus and require a general understanding of the professional work performed by the OHS team.

The position requires the following:
**High level of co-ordination and organizational skills.** Ability to communicate effectively with clients and team members.

**Ability to establish and maintain strong, effective working relationships.** Excellent verbal and written communication skills.

**Ability to work independently.** Working knowledge of software and computer operating systems (Windows, Microsoft Office - Outlook, Word, Excel and Power Point).

**Job Types**: Full-time, Permanent

Pay: $24.22-$29.59 per hour

Expected hours: 36.25 per week

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

  • Administrative Assistant

    5 days ago

    Red Deer, Canada Westerner Park Full time

    Ignite a meaningful career at Westerner Park, where boundless opportunities, professional growth, and personal fulfillment await.  Westerner Park is seeking a full-time  Administrative Assistant  to join our dynamic team. The Administrative Assistant’s primary focus is to provide exceptional reception and customer service to both internal and external...

  • Administrative Assistant

    6 days ago

    Red Deer, Canada Tornado Global Hydrovacs Full time

    **Job Objectives**: The Administrative Assistant is a key member of the team, assisting in accounting and other administrative functions and providing administrative support to senior executives. Their ready and willing attitude keeps these key office functions running smoothly and contributes to a positive working environment. They will be able to respond...

  • Administrative Assistant

    4 days ago

    Red Deer, Canada Youth HQ Foundation Full time

    **KEY ROLES AND RESPONSIBILITIES**: - Provides administrative assistance and support to the Finance & Admin Manager, Facilities Manager and to Youth HQ staff as required. **Reception Area** - Handles and directs incoming phone calls and walk-in traffic. - Processes incoming mail/correspondence by placing in appropriate board and staff mail slot. - Provides...

  • Administrative Assistant

    2 days ago

    Red Deer, Alberta, Canada Express Plumbing and Heating Inc. Full time $40,000 - $60,000 per year

    Express Plumbing and Heating Inc.About Us:AtExpress Plumbing and Heating, we're more than just a trades company — we're a team that values professionalism, teamwork, and exceptional customer service. We take pride in maintaining a positive, organized, and supportive workplace where every employee can thrive and make a meaningful impact.Position...

  • Administrative Assistant

    2 weeks ago

    Red Deer, Canada The Denture and Implant Centre Full time

    Our busy denture clinic is looking for a full time Administrative Assistant. As an essential member of our team, an Admin Assistant is responsible for daily organization of the practice. This permanent position includes general administrative tasks, including but not limited to: - Answering phones and greeting patients - Communicate with insurance companies...

  • Administrative Assistant

    2 days ago

    Red Deer, Canada Adams Steel Fabricators Ltd. Full time

    **Description** **Responsibilities** - Assist with daily administrative tasks to support quote and order processing, ensuring seamless operations and timely project delivery. - Create work orders in our system, relay order information to the production team, and coordinate between departments to ensure alignment on projects and initiatives. - Develop and...

  • Administrative Assistant

    1 week ago

    Red Deer, Canada Red Deer Bottling Co. Full time

    Red Deer Bottling Co. Ltd. has been the local distributor of Coca-Cola products since 1911. Our company has deep roots in Central Alberta and our team is committed to exceptional service and delivery. We are looking for an Administrative Assistant to join our office. The position requires excellent customer service and problem-solving skills as well as the...

  • Administrative Assistant

    1 week ago

    Red Deer, Canada 123Dentist Full time

    The team at Bower Dental Center located in Red Deer, Alberta are looking for a passionate, hard-working **Administrative Assistant** on a full-time basis. The ideal Administrative Assistant is someone who enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs...

  • Administrative Assistant

    2 weeks ago

    Red Deer, Canada Government Of Alberta Full time

    Looking to take the next step in your career, this may be the opportunity you’ve been waiting for! The Ministry of Seniors, Community and Social Services is currently looking to fill a Administrative Assistant position in **Stettler, Wainwright and Red Deer Locations.** The position requires excellent verbal and written communication skills, attention to...

  • Administrative Assistant

    1 week ago

    Red Deer, Canada Doormasters Full time

    **Job Overview** **Responsibilities**: Duties include but are not limited to: - Provide administrative assistance and support to the administrative and scheduling positions - Managing equipment and hotel bookings - Preparing paperwork for warehouse and field staff - Customer follow ups - Product warranty management - Document association - Managing field...