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Payroll Costing Coordinator

3 weeks ago

Dartmouth, Canada Halifax Regional Municipality Full time

**Job Posting**

**DUTIES & RESPONSIBILITIES**:

- Coordinate the daily operation of HRM’s payroll; troubleshoot & resolve issues related to the bi-weekly payroll
- Audit & reconcile terminations, retirements & leaves of absence for the timely recovery of earnings overpayments, garnishments, advance pays & assets
- Identify, investigate & report payroll liability claims relating to employee overpayments ie WCB & LTD; audit & identify discrepancies relating to pension & benefit arrears
- Identify errors & issues related to benefit/pension entries. Work with Total Compensation staff to have issues corrected or to confirm zero net pays as a result of arrears collections
- Review & confirm employee retirement calculations. Enter data in SAP & audit data to ensure correct use of wage types for the payment of all retirement allowances
- Ensure Managers/Supervisors are notified & questioned when information received does not follow policies and procedures; follow up to provide feedback of the outcome
- Administer Collective Agreements, terms of employment, and benefit and pension plan entitlements ensuring correct set up of new hires, transfers, and terminated employees
- Audit data provided, identify inconsistencies, errors or omissions and follow up with Mangers, Supervisors or Human Resources to correct issues
- Audit & adjust leave entitlements such as vacation, sick, TOIL, & deferred salary leave to ensure employees entitlements are accurate
- Perform multiple biweekly, quarterly & annual audits & investigate all data in SAP to ensure data integrity, take corrective action as necessary
- Calculate, audit & post a multitude of payroll information adhering to strict deadlines
- Prepare reports for distribution to ensure the timely approval of payroll
- Provide on the job training to new PCC's and/or job placements
- Analyze and authorize Records of Employment ensuring compliance with Service Canada guidelines
- Maintain knowledge of Canadian Payroll Processes and all applicable legislation
- Audit and analyze data for T4 processing, make necessary adjustments
- Respond to requests to investigate the creation of amended T4’s throughout the year
- Audit work order information provided to ensure they correspond to the attendance types indicated. Follow up with Manager/Supervisor for corrections
- Prepare costing reports for Manager/Supervisors as requested
- Enter labour allocations into CATS module of SAP
- Coach and train Managers/Supervisors on the use of the SAP CO/PM job costing and SAP HR
- Identify system issues related to operation of the SAP HR and CO modules
- Proactively identify and address service enhancements that benefit our clients
- Provide expert advice, guidance and system support to Managers, Supervisors, and employees on all aspects of the payroll processes including leave entitlements
- Proactively compile data and prepare reports and respond to requests from internal contacts and outside agencies
- Protect the liability to HRM by auditing leaves to ensure employees do not overuse entitlements; prorate as necessary in accordance with collective agreements, HR Policy and terms of employment; review on a regular basis and make necessary manual adjustments
- Investigate/analyze information regarding WCB claims, adjust sick leave balances or top up awards when required
- Responsible to create and maintain the official employee payroll file ensuring it is complete and accurate; ensure confidentiality and file is secure at all times
- Ensure data in SAP/HR is accurate by auditing the data on a regular basis and processing any changes required to employee data in a timely and accurate manner
- Responsible to identify the destruction date of payroll files according to legislation

**QUALIFICATIONS**:
**Education & Experience**:

- One-year business diploma;
- PCP Certification from the Canadian Payroll Association; and
- Three years' experience working in an automated payroll environment with experience in processing & tracking Worker’s Compensation claims job costing, administering collective agreements & an Attendance Management System.
- A one year-business diploma, PCP Certification in progress and five years of related experience as outlined above will be considered as an equivalency.
- Suitable combination of education and experience may be considered.

**Technical / Job Specific Knowledge & Abilities**:

- Knowledge of Collective Agreements, HRM policies & procedures, Nova Scotia Labour Standards Code, Employment Insurance Act, Canada Pension Plan, Payroll policies & procedures, benefit & pension plan entitlements, WCB, Canadian Payroll, Canada Revenue Agency Regulations, Service Canada Regulations, privacy legislation & Business Unit operating procedures
- SAP experience
- Proficiency with MS Office Suite

**Security Clearance Requirements**:Applicants may be required to complete an employment security screening check.

**COMPETENCIES**:Analytical Thinking, Organization & Planning, Customer S