Payroll Administrator

Position Type:
Permanent

Closing date:
Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls.

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

Reporting to the Manager of Payroll, the Payroll Administrator is responsible to verify, audit, organize and enter confidential payroll information to ensure that all employees are paid on an accurate and timely basis every bi-weekly pay period in accordance with all government payroll regulations.

As an employee of EMC we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

**Responsibilities**:
- Respond to payroll inquiries from employees, management and Human Resources.- Process employee changes in HRIS system: new hire, termination, status changes, transfers, rate changes, etc.- Process, verify and audit for accuracy all time summary sheets for a bi-weekly pay period.- Check and code payroll data according to union agreement(s), company policies and procedures.- Record changes affecting net wages such as exemptions, insurance coverage, union dues, staff funds, garnishments, computer payments, Maternity / Parental top up payments, TD-1 income tax codes, CPP and EI for each employee to update to master payroll records.- Prepare reports/payments of earnings, taxes, deductions, union remittances, staff fund, Statistics Canada reports, and employee company benefits reports/remittances, WCB remittances, Record of Employment (ROE) and any other periodic cost accounting reports necessary for financial reporting.- Prepare and issue payroll deposits, prepare manual payroll cheques, if required.- Review earnings and deductions computed and correct errors to ensure accuracy of payroll.- Notify, calculate and recover employee overpayments or missed payments.- Process Year-end transactions: Balance and issue T4s, Pension year-end audit and reporting, provincial WCB/WSIB reconciling and reporting, and EHT audit.- Calculate and process payouts required per collective agreements: Vacation / Stat / Sick / Banked Time, Education Allowance, etc.- Calculate and maintain annual vacation entitlements, including vacation purchase requests.- Administration of Benefits and Pension as required

**Qualifications**:
- Graduated from high school supplemented by college courses in accounting.- CPA Certified Payroll Compliance Practitioner (PCP).- Minimum 2-5 years' of related experience and/or training; or equivalent combination of education and experience.- Intermediate to advanced computer knowledge in Excel, Word and HRIS Systems.- Ability to read and interpret documents such as union agreements, company procedure policies and Provincial Labour Standards.

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