Office Administrator/bookkeeper
3 days ago
**About Us**:
Ex Animo Coffee & Pastry is a fast growing wholesale facility, selling delicious pastries and fresh roasted coffee in the Greater Vancouver Area. We’re looking for a detail-oriented and organized Office Administrator / Bookkeeper to help support our operations and keep the back office running smoothly.
**Position Summary**:
The Office Administrator / Bookkeeper will play a key role in the day-to-day operations of our business. This involves managing administrative tasks, bookkeeping, and providing support to our production teams. You will be the go-to person for ensuring our financial records are accurate and our office stays organized and efficient.
**Responsibilities**:
- Bookkeeping:_
- Maintain accurate financial records using QuickBooks or similar software
- Process accounts payable and receivable
- Reconcile bank and credit card statements
- Prepare monthly financial reports for management
- Perform basic bookkeeping (Cash, AP, AR and inventory)
- Generate invoices and process the payment
- Office Administration:_
- Maintain filing systems and company records
- Assist with order entry, invoicing, and customer account management
- Assist in organizing daily orders and communicating with roasting and kitchen staff
- Handle shipments to Canada and USA
- Organize and maintain physical and electronic files and records
- Assist in the development and implementation of office policies and procedures
**Requirements**:
- 3+ years of experience in bookkeeping and office administration
- Proficiency with QuickBooks (or similar software) and Microsoft Office Suite
- Strong proficiency with Microsoft Excel
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Excellent communication skills, both written and verbal
- Experience in the food industry is a plus, but not required
- Someone looking to grow with the Company
- Self starter
We offer competitive compensation based on experience.
If you are a detail-oriented individual with excellent organizational skills, we would love to hear from you
Pay: $23.00-$28.00 per hour
Additional pay:
- Overtime pay
Schedule:
- Monday to Friday
Work Location: In person
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