Bookkeeper/administrative Assistant

3 days ago

Burnaby, Canada Gridwise Engineering Ltd. Full time

**About Us**

Gridwise Engineering is a growing engineering consultancy specializing in substation and power system design for utilities, renewable energy, and industrial clients across Canada and North America. We value quality, integrity, and efficiency in our work and foster a collaborative team environment.

**Overview**
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant / Bookkeeper to support our team in managing day-to-day administrative, financial, and office operations. This role will involve bookkeeping, timesheet and payroll support, document control, invoicing, and general office coordination to ensure smooth business operations.

**Bookkeeping & Financial Administration**
- Manage accounts payable and receivable, including entering transactions, preparing invoices, and processing payments.
- Reconcile bank statements, credit card statements, and expense reports.
- Prepare and maintain accurate financial records in accounting software (e.g., QuickBooks or similar).
- Assist with month-end and year-end closing activities and provide reports to management.
- Track budgets, expenses, and reimbursements.
- Support tax filings and coordinate with external accountants when needed.

**Payroll & Employee Administration**
- Manage employee timesheets, vacation requests, and leave records.
- Prepare data for payroll processing and ensure accurate employee compensation.
- Maintain up-to-date employee files and support onboarding/offboarding processes.

**Document Control & Records Management**
- Maintain organized digital and physical filing systems for company records, contracts, and project documents.
- Ensure proper version control and storage of key project and financial documents.
- Support compliance with internal policies and external regulatory requirements.

**Invoicing & Client Follow-Up**
- Generate and send client invoices in a timely manner.
- Track outstanding receivables and follow up with clients on overdue accounts.
- Maintain positive client relationships while ensuring prompt collections.

**Office & Administrative Support**
- Coordinate office supplies, equipment, and catering for meetings or events.
- Order office consumables.
- Provide general administrative support to management and engineering teams.
- Schedule and coordinate meetings, prepare agendas, and record meeting notes as needed.
- Creation of documentation and standards as required.
- Scan documents and organize online filing systems as required.

**Qualifications**:

- Proven experience in bookkeeping, accounting, or administrative roles.
- Proficiency with accounting software (QuickBooks, Xero, or similar) and Microsoft Office (Excel, Word, Outlook).
- Strong knowledge of accounting principles and practices, including bookkeeping and payroll management.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines in a small business environment.
- Excellent communication and interpersonal skills.
- Understanding of basic payroll processes and Canadian accounting principles is an asset.

**Job Type**: Part-time

Pay: $20.00-$28.00 per hour

Expected hours: 20 - 30 per week

**Benefits**:

- Flexible schedule

Work Location: In person

  • Bookkeeper/administrative Assistant

    7 days ago

    Burnaby, Canada A-1 Window Mfg Ltd Full time

    **We’re Hiring!** A busy and growing **window and door manufacturing company** in **Burnaby, BC** is looking for a reliable and detail-oriented **Administrative Assistant / Bookkeeper** to join our team. **Key Responsibilities**: - Handle **full-cycle bookkeeping** (A/P, A/R, payroll, bank reconciliation, and month-end reporting) - Maintain **organized...

  • Bookkeeper/administrative Assistant

    2 weeks ago

    Burnaby, Canada Columbia Seal Ltd. Full time

    Columbia Seal is a subcontracting organization in Burnaby, BC. We are hiring for a Book Keeper/Administrative Assistant to join our group. The position is full time with offered 40 hours work, 8 hour work day between 7 and 4, in-office. We currently use Quickbooks for our accounting system, which is the primary system used in this role. Your contributions -...

  • Bookkeeper/administrative Assistant

    1 week ago

    Burnaby, Canada Primo Stone Works Full time

    We are a sub-contractor specialising in countertop, tiles and flooring for high-rise condominiums. As our business is expanding, we are seeking a Bookeeper/Admin Assistant to help with our current workload. Main Responsibilities: - Journal Entry - Cheque preparation - Tax submission - Payroll remittance - GST remittance - WCB reporting form - Preparation...

  • Bookkeeper/administrative Assistant

    2 weeks ago

    Burnaby, Canada Create Career College Full time

    Create Career College is committed to the future and success of its students offering the highest standard of instruction and guidance. Our instructors and staff are among the most experienced and most qualified in their respective fields. We offer a student-centered hands-on approach to learning under the guidance of dedicated educational...

  • Administrative & Bookkeeping Assistant

    1 week ago

    Burnaby, BC VH K, Canada Anna Lee & Associate Full time

    A well-established and growing CPA firm providing services to individuals, small businesses, and corporations across various industries is looking for a highly motivated Administrative & Bookkeeping Assistant to join our team.Administrative DutiesGreet clients and respond to phone calls and emails in a professional mannerMaintain client files (electronic and...

  • Office Administrator/bookkeeper

    3 days ago

    Burnaby, Canada Ex Animo Coffee & Pastry Ltd Full time

    **About Us**: Ex Animo Coffee & Pastry is a fast growing wholesale facility, selling delicious pastries and fresh roasted coffee in the Greater Vancouver Area. We’re looking for a detail-oriented and organized Office Administrator / Bookkeeper to help support our operations and keep the back office running smoothly. **Position Summary**: The Office...

  • Bookkeeper/administrative Assistant

    3 days ago

    Burnaby, Canada Poor Italian Full time

    Job Overview: **Duties**: - Perform bank reconciliations and maintain financial records - Utilize accounting software such as QuickBooks, Sage, Xero, etc. - Assist with payroll processing and accounts payable/receivable tasks - Provide general administrative support to the team - Handle clerical duties including data entry, filing, and correspondence...

  • Bookkeeper/administrative Assistant

    1 week ago

    Burnaby, Canada ILWU Ship and Dock Foremen – Local 514 Full time

    ILWU Ship and Dock Foremen - Local 514 represents foremen, ship planners and despatchers at marine terminals up and down the coast of British Columbia where ILWU Longshore employees work. At our office in Burnaby, BC, we have a vacancy for a Bookkeeper/Administrative Assistant who will assist with the daily administration of a very busy office and report to...

  • Bookkeeper/administrative Assistant

    3 days ago

    Burnaby, Canada Unified Tech Solutions Inc. Full time

    **Overview** **Duties** - Provide administrative support to ensure efficient operation of the office. - Preparation of customer invoices. - Maintain and inventory office supplies. - Customer service support. - Manage accounts payable and accounts receivable processes. - Assist with payroll processing and maintain accurate payroll records. - Perform account...

  • Bookkeeper and Administrative Assistant

    3 days ago

    Burnaby, Canada North American HVAC Full time

    **Job Opportunity: Full-Time Bookkeeper & Operations Specialist** **Company**: North American HVAC **Location**: Burnaby, BC (North Fraser Way) **Responsibilities**: - Handle day-to-day bookkeeping tasks to ensure accurate financial records - Manage accounts payable and accounts receivable - Assist with order management, including recording, organizing,...