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Office Administrator

2 weeks ago

Montréal, Canada Insituform Technologies Ltd. Full time

Insituform Technologies Limited is looking for an experienced **Office Administrator.**

**RESPONSIBILITES**
- Provide full administrative support to the Montreal office, supporting the project management team, operations, Safety and Human Resources.
- Accurately maintaining and filing all correspondence, documentation and other records.
- Create project binders and correctly file documentation regularly.
- Input information into Primavera P6 Professional Project Management tool.
- Route incoming mail and prepare outgoing mail, file correspondence and other records.
- Responsible for all FedEx shipping and receiving.
- Create, review, and submit various internal reports.
- Orders and maintains supplies and equipment for the office.
- Answer, screen, and forward telephone calls to the appropriate staff member. Provide generic information to callers as required.
- Maintain the printers and fax machines. Refill paper and toner levels. Fix any paper jams or call a technician if an issue occurs.
- Perform other duties as required.

**QUALIFICATIONS**
- Minimum of 2 years related administrative experience required.
- Previous experience with JD Edwards or Primavera P6 would be an asset.
- Detail-oriented, organized, have excellent time management skills and be dedicated to consistently producing quality work.
- Strong interpersonal skills and be able to interface effectively with all levels in the organization to ensure a superior level of administrative support with a strong focus on client satisfaction.
- Highly professional team player with superior interpersonal and communication skills.
- Ability to multi-task and be flexible in a fast-paced environment.

**Job Types**: Full-time, Permanent

**Salary**: $48,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Do you live in the Montreal Area?

**Experience**:

- Construction Admin: 1 year (preferred)

**Language**:

- English and French (preferred)

Work Location: In person