Administrative Assistant

**The Corporation of the Township of Uxbridge**
**Employment Opportunity**

**Administrative Assistant (Community Services) - Part-Time, 12 Month**

**Contract, Uxbridge Seniors Centre**

The Township of Uxbridge is seeking a highly organized and detail-oriented Administrative
Assistant to support the Community Services Department with the daily operations of the
Uxbridge Seniors Centre. Reporting to the Coordinator of Facilities and Advertising, this part
- time (12 hours per week) role will focus on providing administrative support, assisting with
facility bookings, preparing reports, and maintaining accurate records. The Administrative
Assistant will also work closely with the Uxbridge Seniors Citizens Club (USCC), assisting
with their operations to ensure a safe and welcoming environment tailored to the needs of
seniors.

**Duties and Responsibilities:**

Provide administrative support to the Community Services Department, including
document preparation, data entry, and report generation.

Assist with facility bookings, ensuring scheduling and usage records are accurately
maintained.

Maintain records of participation, incidents, and feedback for the Uxbridge Seniors
Centre, ensuring proper documentation of senior programs and activities.

Prepare reports and communications for internal stakeholders and external
organizations.

Support marketing efforts by assisting with flyers, newsletters, and digital updates to
promote programs and services.

Help coordinate logistics for events and programming, including scheduling and
material preparation.

Respond to inquiries from seniors, volunteers, and community members, ensuring
clear and helpful communication.

Assist with the recruitment and training process for facility and program volunteers.
Assist in building and maintaining relationships with local organizations, ensuring a

strong support network for seniors.
Collaborate with the USCC to help organize, develop, and implement programs and

activities tailored to seniors’ needs and interests.
Assist with the set-up and takedown of events and programming as required.
Explore and assist in new opportunities for collaboration and senior-focused

programming within the community.
Perform other general administrative tasks as assigned.

**Skills and Qualifications:**

Post-secondary education in Office Administration, Community Services, Recreation
Management, or a related field.

Experience in an administrative role or community service environment is an asset.
Knowledge of volunteer management; including recruiting, training, supervising, and

proper scheduling is an asset.
Strong organizational, time-management, and multitasking skills.
Excellent communication (written and verbal) and interpersonal abilities.

PowerPoint, and Outlook).
Ability to work independently and as part of a team.
Strong attention to detail and problem-solving skills.
Understanding of the interests and challenges of seniors, and the ability to adapt

programming to meet their diverse needs and preferences.
Passion for helping seniors and contributing to a positive community environment.
Ability to lift/move 10-20 lbs to assist with programming set up/take down

requirements.

**Hourly Rate**:$24.27-$28.39 (Grade 6)**
**Hours of Work**: 12 hours per week (i.e. 10:00am - 1:00pm, Monday - Thursday)
**Location**: Uxbridge Seniors Centre (75 Marietta St, Uxbridge, L9P 1J5)

If you are interested in joining our team, please forward your resume and detailed cover letter
by **Tuesday, March 11 at 4:00pm** to:
Hunter Gardner, Manager of Arena and Recreation
Township of Uxbridge
P.O. Box 190
51 Toronto Street South
Uxbridge, On L9P 1T1
telephone: (905) 852-9181 (ext. 504)

We thank all applicants for their interest, however only those being considered for an
interview will be contacted.

The Township of Uxbridge is an Equal Opportunity Employer that is dedicated to an inclusive,
barrier-free recruitment and selection process. The Township is committed to diversity,
equity, and inclusion within its community and organization, and welcomes and encourages
disabilities, people from 2SLGBTQI+ communities, and people from diverse communities.
When requested, the Township of Uxbridge will accommodate applicants throughout the
recruitment and selection and/or assessment process, pursuant to the Ontario _Human Rights _
processes.

Personal information is collected in accordance with the _Municipal Freedom of Information _
- and Protection of Privacy Act_.

If you require accommodation at any time throughout the employment activities process,
the Township of Uxbridge Employment Activities Accommodation policy.