Administrative Assistant

4 days ago

Uxbridge, Canada Alpha Omega Signs Inc. Full time

We are seeking an Administrative Assistant to join our growing team. This role offers a supportive and dynamic work environment. Responsibilities may include, but are not limited to:

- **Payroll and Personnel**:

- Maintain vacation and time off records for all employees
- Conduct initiation and training process for new employees to ensure they are aware of company policies and procedures
- Maintain documentation on all payroll and personnel related matters such as performance reviews, compensation changes and disciplinary matters
- **Health Insurance**:

- Prepare any required annual reporting to support renewal activities
- **Administration & Secretarial**:

- Monitor office supplies inventory and replenish as necessary
- Perform all secretarial and administrative support duties including correspondence, filing, telephone, messages
- Monitor President’s calendar and provide assistance / support to President as required

**Job Administration**
- Aframe Reports
- Ensure report is complete and accurate
- Prepare and send out monthly Aframe invoices
- Permits
- Payroll
- CVOR /WSIB renewals
- Process bi-weekly payroll in QuickBooks
- Ensure hours are correct and approved by management
- Issue employee payments
- Issue ROE’s as required
- Balance and issue T4’s annually
- Account Receivable / Account Payable
- Record all deposits in QuickBooks

**Required education**:

- Diploma/Certificate

**Required experience**:

- Office Administration: 2 years

**Required license or certification**:

- Drivers License G

**Job Type**: Part-time & Full-time

Pay: $18-$22 per hour

**Job Types**: Full-time, Part-time

Pay: $18.00-$22.00 per hour

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Uxbridge, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)
- QuickBooks: 2 years (required)

Work Location: In person

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