Administrative Coordinator

**Administrative Coordinator**

**About the Role**

As an Administrative Coordinator, you will play a key role in supporting our property management operations and ensuring smooth day-to-day processes across multiple areas. From processing financial reports and resident communications to coordinating vendor relationships, events, and departmental projects, you’ll be the go-to resource for keeping things organized and on track. This role is highly collaborative, providing support to Portfolio Administrators, site teams, and leadership, while contributing to an efficient and positive experience for both staff and residents.

This is a 6 month contract with the possibility for extension. This role is an in-office position based in our Burlington Head Office.

**Key Responsibilities**
- Process Bell Work Orders when sites inform Services are down.
- Work with Manager regarding Bell/Rogers agreements to review/enhance long distance costs, expiration contract dates, and VIP services to negotiate better pricing.
- Complete the Procurement procedure once the VISA Purchase has been completed.
- Manage the TSSA process once elevator licenses are received at head office.
- Assist with the distribution of the Above Guideline Increase documentation to residents, as required.
- Issue monthly Pre-Authorize Debit Report and Insurance Report to appropriate team members.
- Process Promotions as necessary, ie: Pre-Authorized Payments, Move-Ins, Tenant Referral, etc., to ensure reports and/or documentation is correct and tracked on a timely basis.
- Order Business Cards and Name Tags for new staff (or transfers).
- Order meals for training sessions, and other meetings, as required.
- Assist Portfolio Administrators during heavy workload cycles to meet deadlines; may include Move-Ins / Move-Outs, Review Move-Out Documents and Chargebacks
- When available assist in monthly small balance letters as part of the collection process.
- Assist with the planning and organization of the Annual Resident Manager Conference.
- Order swag for events as required.
- Organize and arrange for delivery of documentation and posters to the sites, ie: ESG posters.
- Assist with the completion and distribution of Resident Manuals.
- Other tasks as required to support and enhance the needs of the department.

**What You Bring**:

- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent attention to detail and accuracy in processing documentation and reports.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with learning internal systems.
- Strong communication skills, both written and verbal, with a customer service mindset.
- Ability to work independently while also being a collaborative team player.
- A proactive and flexible approach to handling tasks, from administrative support to event coordination.
- Previous experience in administration, property management, or a related field is an asset.

**About Us**

Founded in 2015, Equiton is one of Canada’s fastest-growing private equity firms, helping Canadians build wealth through high-quality real estate investments. Our mission is to make private real estate accessible to more Canadians, and our team is the driving force behind our success.

**Why Equiton?**
Our culture is built on integrity, accountability, and innovation. We empower our team to take initiative, think independently, and grow personally and professionally.

**Our Commitment to Diversity, Equity & Inclusion**
We’re an equal opportunity employer committed to building a diverse, inclusive, and accessible workplace where everyone feels valued and supported. If you need accommodation during the hiring process, please let us know. We’re happy to help.

Only those selected for an interview will be contacted.

**Job Type**: Fixed term contract
Contract length: 6 months

Pay: $60,000.00 per year

**Benefits**:

- Flexible schedule
- On-site gym
- On-site parking
- Paid time off

Ability to commute/relocate:

- Burlington, ON L7L 6W1: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Property management: 1 year (required)

Work Location: In person